Executive Team Assistant | Hybrid Diary & Events

Foxtel; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Fox Flex hybrid work model

Free/discounted Foxtel products

Birthday/ Cultural & Volunteer Leave

VIP event experiences access

Fox Fit wellbeing program

Meeting-free lunch hours and Fridaypm休

Job summary

Foxtel Group is seeking a highly organised Team Assistant to provide essential support to senior leaders within the Streaming & Advertising division. You will handle complex diaries, coordinate travel, meetings and events, and support team projects to ensure smooth operations in a fast-paced environment.

Based in Melbourne Docklands, this permanent, hybrid role reports to Nev Hasan. You will build relationships with senior stakeholders and Executive Assistants while maintaining attention to

Qualifications

• Experience providing administrative or executive support in a fast-paced environment.
• Experience in media/television/streaming industry is highly regarded.
• Proven ability to manage busy diaries, schedules and appointments.
• Strong travel and accommodation booking experience.
• Excellent written and verbal communication skills.
• Strong organisation and attention to detail.
• Confidence working with senior leaders and stakeholders.
• Advanced MS Office skills.

Responsibilities

• Provide shared administrative and diary support to allocated senior leaders.
• Manage complex diaries, appointments and meeting schedules.
• Coordinate meetings, agendas, papers and minutes.
• Liaise with Executive Leadership Team and EAs on relevant matters.
• Book and coordinate travel, accommodation, meetings and attendance for employees and key talent.
• Process leader expenses, departmental invoices and office equipment requirements.
• Coordinate IT, mobile and building-service requests.
• Support leadership teams with ad-hoc administration for the division.
• Manage and distribute content and information across the group.
• Provide administrative support for team projects and events.
• Build relationships across the business and communicate with stakeholders at all levels.

Skills

Diary management

Travel booking

Meeting coordination

Stakeholder management

Communications

Administrative support

Microsoft Office

Education

None specified

Tools

Microsoft Office (Word, PowerPoint, Excel, Visio)

Job description

Foxtel Group is seeking a highly organised Team Assistant to provide essential support to senior leaders within the Streaming & Advertising division. You will handle complex diaries, coordinate travel, meetings and events, and support team projects to ensure smooth operations in a fast-paced environment.

Based in Melbourne Docklands, this permanent, hybrid role reports to Nev Hasan. You will build relationships with senior stakeholders and Executive Assistants while maintaining attention to