Executive Support & Operations Administrator

Emeritus Research; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Emeritus Research in Sydney is seeking an Administration Assistant (Executive Team) to support the day-to-day operations of the executive function, coordinate administrative processes, maintain records, onboarding/offboarding, and assist with office, IT and event logistics.

In this role you will back up the Executive Assistant and Medical teams, manage study archiving, prepare documents and minutes, and coordinate meetings, travel and supplier coordination.

Qualifications

• Previous administration, reception, or customer service experience
• Excellent communication, organisational, and problem-solving skills
• Strong attention to detail and a commitment to quality
• The ability to manage competing priorities with professionalism and discretion
• A collaborative, proactive approach and the ability to work independently and as part of a team
• Confidence using Microsoft Office and learning new systems quickly
• Experience in a healthcare or complex organisation (desirable but not essential)
• Australian Citizenship, Permanent Residency, or a valid work visa
• Availability to work Monday to Friday between 7:00am and 7:00pm (8-hour shifts), with occasional Saturday work
• A salary negotiable based on your experience and qualifications will be discussed

Responsibilities

• Provide administrative support to the Executive Assistant team and Medical team
• Coordinate study archiving, records management and company databases in line with company procedures
• Assist with IT administration, including equipment and security logs, troubleshooting and liaising with our IT provider
• Prepare documents, reports, presentations, meeting materials and minutes while managing shared inboxes and correspondence
• Coordinate meetings, travel arrangements, visitor reception and executive support activities
• Support office operations including supplies, deliveries, maintenance requests and supplier coordination
• Assist with the organisation of company events, training sessions and staff functions while maintaining professional relationships with internal and external stakeholders

Job description

Emeritus Research in Sydney is seeking an Administration Assistant (Executive Team) to support the day-to-day operations of the executive function, coordinate administrative processes, maintain records, onboarding/offboarding, and assist with office, IT and event logistics.

In this role you will back up the Executive Assistant and Medical teams, manage study archiving, prepare documents and minutes, and coordinate meetings, travel and supplier coordination.