Administrative Assistant

Emeritus Research; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Emeritus Research in Sydney is seeking an Administration Assistant (Executive Team) to support the day-to-day operations of the executive function, coordinate administrative processes, maintain records, onboarding/offboarding, and assist with office, IT and event logistics.

In this role you will back up the Executive Assistant and Medical teams, manage study archiving, prepare documents and minutes, and coordinate meetings, travel and supplier coordination.

Qualifications

• Previous administration, reception, or customer service experience
• Excellent communication, organisational, and problem-solving skills
• Strong attention to detail and a commitment to quality
• The ability to manage competing priorities with professionalism and discretion
• A collaborative, proactive approach and the ability to work independently and as part of a team
• Confidence using Microsoft Office and learning new systems quickly
• Experience in a healthcare or complex organisation (desirable but not essential)
• Australian Citizenship, Permanent Residency, or a valid work visa
• Availability to work Monday to Friday between 7:00am and 7:00pm (8-hour shifts), with occasional Saturday work
• A salary negotiable based on your experience and qualifications will be discussed

Responsibilities

• Provide administrative support to the Executive Assistant team and Medical team
• Coordinate study archiving, records management and company databases in line with company procedures
• Assist with IT administration, including equipment and security logs, troubleshooting and liaising with our IT provider
• Prepare documents, reports, presentations, meeting materials and minutes while managing shared inboxes and correspondence
• Coordinate meetings, travel arrangements, visitor reception and executive support activities
• Support office operations including supplies, deliveries, maintenance requests and supplier coordination
• Assist with the organisation of company events, training sessions and staff functions while maintaining professional relationships with internal and external stakeholders

Job description

Join a team making a real impact on global health!

At Emeritus Research, we deliver high-quality clinical trials that bring life-changing treatments to patients sooner.

We’re looking for a friendly and organised Administration Assistant (Executive Team) to join our growing team and support the day to day operations of our executive function.

About Emeritus Research

Emeritus Research improves world health and accelerates medical advancements by expertly managing clinical trials. We work with top global Pharmaceutical and Biotechnology companies and have facilitated a myriad of trials that have brought today’s leading medications to market.

Being privately owned by an ambitious and supportive Board, we have the flexibility to be innovative, and pivot when required. Over the past six years, Emeritus Research has seen exponential growth in capacity, staffing, and trial opportunities. We have a nimble approach to trial implementation, whilst ensuring safety and quality are delivered in our services.

Emeritus has diversified roles within the company to ensure every step of the trial is approached with expertise. Every team member is valued for their contribution and solution focused approach.

About the Role

As Administration Assistant (Executive Team), you will provide administrative and operational support to the Executive Team, Executive Assistants, and Medical Team, helping to ensure the smooth and efficient running of business operations. You will play a key role in coordinating administrative processes, maintaining accurate records, supporting employee onboarding and offboarding, managing study archiving, and assisting with office, IT, and event logistics.

What you’ll be doing

Provide administrative support to the Executive Assistant team and Medical team

Coordinate study archiving, records management and company databases in line with company procedures

Assist with IT administration, including equipment and security logs, troubleshooting and liaising with our IT provider

Prepare documents, reports, presentations, meeting materials and minutes while managing shared inboxes and correspondence

Coordinate meetings, travel arrangements, visitor reception and executive support activities

Support office operations including supplies, deliveries, maintenance requests and supplier coordination

Assist with the organisation of company events, training sessions and staff functions while maintaining professional relationships with internal and external stakeholders

What we’re looking for

We're looking for a highly organised Administration Assistant (Executive Team) to provide high-quality administrative support and help keep our executive operations running smoothly.

To succeed in this role, you'll have:

Previous administration, reception, or customer service experience

Excellent communication, organisational, and problem-solving skills

Strong attention to detail and a commitment to quality

The ability to manage competing priorities with professionalism and discretion

A collaborative, proactive approach and the ability to work independently and as part of a team

Confidence using Microsoft Office and learning new systems quickly

Experience in a healthcare or complex organisation (desirable but not essential)

Australian Citizenship, Permanent Residency, or a valid work visa

Availability to work Monday to Friday between 7:00am and 7:00pm (8-hour shifts), with occasional Saturday work

A salary negotiable based on your experience and qualifications will be discussed.

We look forward to meeting you!

Please note, all applications will be assessedas they come in and we will only be contacting shortlisted candidates.