Office Administrator/Manager

Bayside Group; City of Melbourne; On-site; AUD 50,000 - 70,000; Part time

Job summary

A biotechnology research organisation in Melbourne is seeking an experienced Office Administrator to manage daily operations and provide administrative support. This part-time role involves organizing meetings, managing documentation, and assisting staff. Ideal candidates will possess strong organizational skills and advanced Microsoft Office proficiency. This is an excellent opportunity to join a respected organization in a key support role with potential for permanent employment.

Qualifications

• Demonstrated ability to manage competing priorities.
• Experience in administrative roles within a professional research or technical organization.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage administrative projects and office operations.
• Coordinate internal and external meetings efficiently.
• Prepare meeting minutes and follow-up actions.
• Provide general administrative support to staff.
• Assist in documentation and report preparation.

Skills

Strong organisational skills

Administration experience in a research environment

Advanced Microsoft Office proficiency

Excellent communication skills

Job description

Our client is a biotechnology research organisation based in Southbank. They are seeking an experienced Office Administrator to manage day-to-day office operations and provide administrative support across the business. This role replaces a long-term team member who is retiring, and an immediate start is available.

Duties include:

• Manage or contribute to administrative projects and office operations as required
• Coordinate internal and external meetings, including booking rooms, travel, catering, and equipment
• Prepare meeting minutes and manage follow-up actions
• Provide general administrative support to management and staff
• Assist in preparing documentation, reports, and responses to information requests
• Support employees with email, calendar, and task management
• Resolve scheduling conflicts and maintain effective work flows
• Liaise with internal stakeholders and external partners to support office activities
• Ensure priority issues and correspondence are addressed promptly

Ideally you will have:

• Strong organisational skills and ability to manage competing priorities
• Administration experience within a professional research or technical organisation
• Advanced Microsoft Office proficiency
• Excellent communication skills and professional presentation

This is an excellent opportunity to join a respected biotechnology research organisation in a key support role. The position is part-time (four days per week) with potential to transition into a Permanent ongoing position.

Seniority level: Associate

Employment type: Part-time

Job function: Science

Industries: Administrative and Support Services, Office Administration, and Temporary Help Services

Location: Melbourne, Victoria, Australia (Southbank)