APS4/5 Executive Assistants

face2face Recruitment; Canberra; Hybrid; AUD 80,000 - 110,000; Full time

Job summary

face2face Recruitment is seeking experienced Executive Assistants (APS4/APS5) to support senior executives in a Commonwealth Government environment, Canberra. Roles are initially 12-month non-ongoing with potential extension and ongoing employment for high performers.

You will join a collaborative SES support network, providing critical executive assistance to General Managers (SES Band 1) and a Head of Division (SES Band 2), with flexible work arrangements and opportunities to work from home

Qualifications

• Baseline Security Clearance (essential)
• Experience as Executive Assistant, Executive Officer or senior administrative support

Responsibilities

• Manage complex and dynamic executive calendars.
• Assist with workload management and prioritisation.
• Prepare correspondence, briefs, talking points and meeting papers.
• Coordinate committee meetings and Senate Estimates requirements.
• Act as a key point of contact for internal and external stakeholders.
• Build productive relationships across the organisation.
• Work with Executive Offices to support divisional priorities.
• Provide high‑quality administrative and executive support to senior leaders.

Skills

Calendar management

Stakeholder liaison

Meeting papers

Prioritisation

Executive support

Job description

Are you an experienced Executive Assistant looking to join a high‑performing executive support team? Or are you an aspiring EA passionate about building a long‑term career in executive support?

My client is seeking APS4 and APS5 Executive Assistants to support senior executives within a collaborative and professional Commonwealth Government environment.

These roles offer the opportunity to become a trusted partner to senior leaders, working closely with SES executives and contributing to the success of a busy, high‑performing organisation.

The Opportunity

The APS4 positions will provide support to multiple General Managers (SES Band 1), while the APS5 positions will support multiple General Managers (SES Band 1) and a Head of Division (SES Band 2).

Initially offered as a 12‑month non‑ongoing engagement, these opportunities provide strong potential for extension and possible ongoing employment for individuals who demonstrate capability, commitment and a strong cultural fit.

You will join a supportive SES support network where Executive Assistants are valued, respected and regarded as critical members of the team.

Key Responsibilities

• Managing complex and dynamic executive calendars
• Assisting with workload management and prioritisation
• Preparing correspondence, briefs, talking points and meeting papers
• Coordinating committee meetings and Senate Estimates requirements
• Acting as a key point of contact for internal and external stakeholders
• Building productive relationships across the organisation
• Working closely with Executive Offices to support divisional priorities
• Providing high‑quality administrative and executive support to senior leaders

About You

We are looking for candidates who are proactive, adaptable and genuinely enjoy supporting senior executives in a fast‑paced environment.

To be successful, you will:

• Hold a Baseline Security Clearance (essential)
• Have previous Executive Assistant, Executive Officer or senior administrative experience
• Demonstrate excellent organisational and communication skills
• Be highly professional, service‑focused and responsive
• Enjoy managing competing priorities and working autonomously
• Have a genuine interest in developing a career in executive support

Our client is committed to building a team of Executive Assistants who are collaborative, supportive and passionate about what they do.

The SES leadership cohort is known for being approachable, engaging and inclusive, creating an environment where Executive Assistants are trusted partners and valued contributors.

We're seeking people who bring:

• Positive energy and professionalism
• Confidence and authenticity
• A collaborative and team‑focused approach
• A commitment to excellence in executive support

Location & Flexibility

• ACT‑based candidates are preferred
• Flexible working arrangements available
• Opportunity to work from home once established in the role

If you're looking for a rewarding Executive Assistant opportunity where you can make a genuine impact while supporting senior leaders, we'd love to hear from you.