APS6 Executive Support Officer - Onsite in Melbourne

Calleo; Melbourne; On-site; AUD 90,000 - 115,000; Full time

Job summary

Calleo in Melbourne is seeking an Executive Support Officer to provide executive, administrative and coordination services to the Senior Advisor and General Manager. The role requires managing complex schedules, coordinating meetings and travel, and maintaining records with high accuracy within a federal environment.

The successful candidate will demonstrate strong communication, professional integrity and the ability to handle confidential information across divisions and stakeholders in

Qualifications

• Demonstrated experience in an administrative capacity with a strong attention to detail and problem-solving skills.
• Excellent oral and written communication and stakeholder engagement skills.
• High levels of professionalism, personal integrity and confidentiality.

Responsibilities

• Manage schedules, balancing priorities to optimise time and outcomes.
• Coordinate meetings, workshops and executive engagements, including logistics and action tracking.
• Arrange travel and related administration with policy compliance.
• Monitor emails and workflows to progress matters and meet deadlines.
• Maintain accurate records and documentation in line with requirements.
• Act as primary contact for stakeholders and coordinate activities to ensure deadlines.

Skills

Administrative support

Stakeholder engagement

Office IT skills

Confidentiality

Tools

CTM travel booking system

Finance One

Records Management system

Microsoft Office (Word/Excel/Outlook/Teams)

Job description

Calleo in Melbourne is seeking an Executive Support Officer to provide executive, administrative and coordination services to the Senior Advisor and General Manager. The role requires managing complex schedules, coordinating meetings and travel, and maintaining records with high accuracy within a federal environment.

The successful candidate will demonstrate strong communication, professional integrity and the ability to handle confidential information across divisions and stakeholders in