Executive Support Officer

Michael Page; City of Brisbane; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

Flexible working after probation

Public transport access

Job summary

Michael Page is partnering with a healthcare organisation in Brisbane to recruit an Executive Support Officer who will back senior leaders and help drive key governance and operational outcomes.

The successful candidate will manage calendars, prepare reports, coordinate meetings and travel while maintaining confidences and complex stakeholder relationships. A proactive, detail‑oriented professional with healthcare or not‑for‑profit exposure is preferred.

Qualifications

• Experience in an Executive Assistant or Executive Support Officer role.
• Proven diary, email and stakeholder management.
• Excellent organisational and time management.
• Advanced written and verbal communication.
• Healthcare, community services or not-for-profit experience valued.

Responsibilities

• Provide comprehensive executive support to multiple senior leaders.
• Manage calendars, appointments and scheduling.
• Coordinate meetings, workshops and events with logistics.
• Prepare agendas, presentations and reports.
• Record and distribute minutes and track actions.
• Manage executive correspondence and confidential communications.
• Coordinate travel arrangements.
• Build relationships with internal and external stakeholders.
• Maintain governance documentation and filing.
• Monitor deadlines and follow-up actions.

Skills

Executive support

Diary management

Stakeholder management

Organisational skills

Communication skills

MS Office Suite

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Join a purpose-driven healthcare organisation improving community health.
• Work closely with senior leaders and support key business outcomes.

• Join a purpose-driven healthcare organisation improving community health.
• Work closely with senior leaders and support key business outcomes.

About Our Client

Our client is a well-established organisation within the healthcare sector that is dedicated to delivering meaningful services and positive outcomes for the communities it supports. With a strong focus on collaboration, professionalism and continuous improvement, they offer an inclusive and rewarding environment where employees can make a genuine impact.

Job Description

Reporting into senior leadership, the Executive Support Officer will play a pivotal role in ensuring the smooth operation of executive functions across the organisation.

Key responsibilities include:

• Provide comprehensive executive support to multiple senior leaders.
• Manage complex calendars, appointments and scheduling requirements.
• Coordinate meetings, workshops and events, including venue and logistics management.
• Prepare agendas, presentations, reports and other executive documentation.
• Record and distribute meeting minutes, ensuring actions are tracked and completed.
• Manage executive correspondence, emails and confidential communications.
• Coordinate travel arrangements and itineraries when required.
• Act as a key point of contact for internal and external stakeholders.
• Maintain accurate records, filing systems and governance documentation.
• Monitor deadlines, commitments and follow-up actions on behalf of executives.
• Support broader administrative and operational activities as required.
• Build effective working relationships across a wide range of stakeholder groups.

The Successful Applicant

• Previous experience in an Executive Assistant or Executive Support Officer position.
• Strong diary, email and stakeholder management capabilities.
• Exceptional organisational and time management skills.
• Advanced written and verbal communication skills.
• High attention to detail and the ability to manage multiple priorities simultaneously.
• Strong proficiency across Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• A proactive, solutions-focused mindset with the ability to work autonomously.
• Professional judgement and the ability to handle sensitive information confidentially.
• Excellent interpersonal skills and the ability to engage effectively with stakeholders at all levels.
• Experience within healthcare, community services, or not-for-profit environments will be highly regarded.

What's on Offer

• Salary ranging from $80k - $90k + Super + Salary Packaging.
• Permanent full-time position Monday - Friday.
• Start date from 29th of September.
• Opportunity to work for a respected organisation within the healthcare sector.
• Brisbane outer city suburbs location with access to public transport and parking.
• Supportive and collaborative workplace culture.
• Professional development and career progression opportunities.
• Flexible working arrangements available following successful completion of probation.
• A genuine long-term career opportunity within an organisation that values internal growth and development.

Quote job ref: JN-092026-7104742