Executive Assistant

Boroondara Aged Services Society (BASScare); Australia; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Not-for-Profit salary packaging – up$

Meals & Entertainment benefits

Job summary

BASScare, a not-for-profit aged care provider in Canterbury, is seeking an experienced Executive Assistant to the CEO to provide proactive, confidential support to senior leaders. You will manage diaries, appointments and meetings, prioritise correspondence, coordinate board papers and governance calendars, and arrange domestic and international travel.

This on-site role offers a 9-to-5, Monday–Friday schedule with salary ranging from AUD 90,000 to 100,000 plus super, salary packaging benefits

Qualifications

• Minimum 3 years' experience as an Executive Assistant or similar.
• Experience supporting CEO or Executive leadership.
• Excellent organisation and time management skills.
• Discretion and professional judgement.
• Advanced MS 365 skills including Outlook, Word, Excel, PowerPoint, Teams, SharePoint and AI.
• Driver's licence.
• National Police Check or ability to obtain.

Responsibilities

• Provide proactive, confidential support to the CEO and nominated Executive members.
• Manage diaries, appointments, meetings and competing priorities.
• Monitor and prioritise correspondence, emails and enquiries, escalating matters where appropriate.
• Coordinate meetings and ensure executives are well prepared with the information they need.
• Prepare agendas and coordinate meeting papers and supporting documentation.
• Maintain action registers and decision logs, following up outstanding actions.
• Coordinate the annual Board and Committee calendar, reporting deadlines and governance activities with agendas and papers.
• Liaise with Directors, Committee members and senior executives to support governance and decision-making.
• Coordinate domestic and international travel arrangements for the CEO and Executive Leadership Team.
• Prepare travel itineraries and supporting documentation.
• Coordinate executive attendance at conferences and stakeholder meetings.
• Handle sensitive executive, employee and Board information with the highest level of discretion and confidentiality.
• Take Board minutes approximately 3 hours monthly.

Skills

Executive support

Diary management

MS 365

Report writing

Discretion

Stakeholder engagement

Driver's licence

Police check

Tools

Microsoft 365

Job description

Corporate Services - Head Office | Administration/Support/Service/Reception

About theRole

Reportingdirectly to the CEO, you will provide proactive and confidentialexecutive support. This is a key role within theorganisation, working closely with senior leaders, Directors and abroad range of internal and external stakeholders. You will betrusted to manage sensitive information, coordinate competingpriorities, support effective governance and ensure our executiveand Board functions operate smoothly and professionally.

Remuneration andHours

• $90,000 to $100,000k +Super + Salary Packaging
• Not-for-Profit salarypackaging – up to $15,900 per year + Meals & Entertainmentbenefits
• Mondayto Friday, 9:00 to 5:00 pm (onsite) located inCanterbury

ExecutiveSupport

• Provide proactive,professional and confidential support to the CEO and nominatedExecutive members.
• Managediaries, appointments, meetings and competingpriorities.
• Monitor and prioritisecorrespondence, emails and enquiries, escalating matters whereappropriate.
• Coordinate meetingsand ensure executives are well prepared with the informationand documentation they need.
• Prepare agendas andcoordinate meeting papers and supportingdocumentation.
• Maintain actionregisters and decision logs, following up outstandingactions.
• Coordinate the annualBoard and Committee calendar, reporting deadlines andgovernance activities along with preparing and distribute Boardand Committee agendas and papers.
• Liaisewith Directors, Committee members and senior executives tosupport effective governance and decision-making.
• Coordinate domesticand international travel arrangements for the CEO and ExecutiveLeadership Team. Prepare travel itineraries and supportingdocumentation.
• Coordinate executiveattendance at conferences, industry events and stakeholdermeetings.
• Handlesensitive executive, employee and Board information with thehighest level of discretion and confidentiality.
• TakeBoard minutes once a month, outside of business hours (approx.3 hours duration)

Aboutyou

You have atleast 3 years experience as an Executive Assistant, who understandswhat it takes to support senior leaders effectively. You areorganised, proactive and confident working with confidential andsensitive information.

If you aresomeone who thrives in a fast-paced environment, has exceptionalattention to detail and enjoys being the person who keepseverything moving behind the scenes, we would love to hear fromyou.

You willbring:

• Atleast 3 years' experience as an Executive Assistant, PersonalAssistant or similar senior administrative role supporting aCEO, Managing Director, Executive Team or Board.
• Exceptionalorganisation and time management skills, with the ability tojuggle competing priorities and deadlines.
• Advanced Microsoft 365skills, including Outlook, Word, Excel, PowerPoint, TeamsSharePoint and AI.
• Excellent written andverbal communication skills, including strong report writingand minute-taking capability.
• A highlevel of discretion, confidentiality and professionaljudgement.
• Strongstakeholder engagement and relationship managementskills.
• Acurrent Driver’s Licence.
• Acurrent National Police Check or the ability to obtainone.

Why JoinBASSCARE?

BASSCAREhas supported older adults in Boroondara for nearly 70 years. Weoffer a unique blend of aged care including residential care andretirement living, dementia services, community services andhome-based care. We are committed to providing safe, respectful andquality care in an aged care environment.

• Youwill alongside experienced senior leaders, gain broad exposureto executive and Board governance, and have the opportunity tocontribute to organisational priorities and continuousimprovement.
• Ongoing training andprofessional development opportunities
• Accessto our amazing Recognition and Reward program
• Regular socialfunctions
• Supportive andinclusive team environment