Executive Support Officer

Metro South Health; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Metro South Health is seeking an Executive Support Officer for Princess Alexandra Hospital. You will provide high-level, confidential administrative support in Executive Services, working with Directors and senior teams to keep priorities moving and information well organized.

You’ll manage meetings, agendas and minutes, coordinate correspondence and diaries, and help with recruitment activities, ensuring accuracy and professionalism across PAH and Metro South Health.

Qualifications

• Experience providing meeting secretariat support, including agendas and minutes.
• Strong Microsoft Office, database, document and electronic records management skills.
• Excellent written communication, proofreading and document preparation skills.
• Strong organisation and time management, with the ability to prioritise competing demands.

Responsibilities

• Provide confidential executive support, including high-quality documents, records and briefing materials.
• Coordinate meetings, agendas and minutes while providing effective meeting secretariat support.
• Manage correspondence, electronic diaries, enquiries and documentation within required timeframes.
• Liaise with teams across PAH and Metro South Health to coordinate information and resolve issues.
• Coordinate and proofread correspondence, reports, procedures, registers and other key documents.
• Support recruitment activities including shortlisting, interview coordination and documentation.

Skills

Microsoft Office

Meeting secretariat

Written communication

Time management

Confidentiality

Tools

Electronic records management

Job description

Executive Support That Makes a Difference in Princess Alexandra Hospital

Provide high-level executive support at Princess Alexandra Hospital, working closely with senior leaders and stakeholders to keep priorities moving and make a meaningful contribution to healthcare services.

Your New Role

As an Executive Support Officer, you'll provide high-level, confidential administrative and executive support within Executive Services at Princess Alexandra Hospital. You'll work closely with Directors, Executives and teams across PAH and Metro South Health, using your organisational skills, initiative and attention to detail to ensure information, meetings, correspondence and key business activities are managed efficiently and professionally.

• Provide confidential executive support, including high-quality documents, records and briefing materials.
• Coordinate meetings, agendas and minutes while providing effective meeting secretariat support.
• Manage correspondence, electronic diaries, enquiries and documentation within required timeframes.
• Liaise with teams across PAH and Metro South Health to coordinate information and resolve issues.
• Coordinate and proofread correspondence, reports, procedures, registers and other key documents.
• Support recruitment activities including shortlisting, interview coordination and documentation.

About you

We're looking for an organised, proactive and highly capable administration professional who can confidently work in a fast-paced executive environment. You'll bring excellent communication skills, sound judgement and a strong commitment to confidentiality, accuracy and customer service, with the ability to manage competing priorities and work effectively with stakeholders at all levels.

• Experience providing meeting secretariat support, including agendas and minutes.
• Strong Microsoft Office, database, document and electronic records management skills.
• Excellent written communication, proofreading and document preparation skills.
• Strong organisation and time management, with the ability to prioritise competing demands.
• Experience within an executive office or hospital/operational environment will be highly regarded.

What We Can Offer You

• We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.
• We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.
• We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role
• You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.

About us

Princess Alexandra Hospital (PAH) is a tertiary health care centre, providing care in all major adult specialties to patients throughout Queensland and Australia, except for obstetrics. We are one of Australia's leading academic and research health centres, providing Clinical Service Capability Framework (CSCF) Level 6 services, with approximately 1,033 beds and bed alternatives.

PAH is nationally recognised for expertise in trauma management, and we are a major transplantation centre for livers, kidneys, bone, cartilage, and corneas. We also have responsibility for a number of state-wide services including Queensland Liver Transplant Service, Queensland Tissue Bank, Queensland Spinal Cord Injury Service.

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE

Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.

We are better together .

Occupational group

Administration