Executive Assistant

Healthscope Hospitals; City of Brisbane; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Peninsula Private Hospital, part of Healthscope, is seeking an experienced Executive Assistant to support the GM and Executive team in a high-functioning environment on the Redcliffe Peninsula. The role requires proactive diary management, confidentiality, and the ability to manage complex schedules across internal and external stakeholders.

You will coordinate communications, draft documents, take minutes, and contribute to accreditation and security processes while maintaining an organised

Qualifications

• Experience in executive administration or equivalent in a busy environment.
• Experience in hospital/health care environment is desirable.

Responsibilities

• Diary management and coordinating complex schedules with internal, external, and international personnel.
• Coordinate executive communications, draft correspondence, prepare documents, and distribute minutes and reports.
• Support VMO communications and external stakeholder relationships.
• Maintain filing systems (paper and electronic) and support accreditation processes.
• Oversee security, ID and Access systems operations.

Skills

Diary management

Stakeholder management

Executive communication

MS Office

KRONOS system

Confidentiality

Time management

Multitasking

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

KRONOS System

Job description

• Collaborative, friendly and supportive team culture
• Dynamic and rewarding role
• Full time position – Monday to Friday

Are you an experienced Executive Administration Professional looking for a rewarding opportunity? An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team.

Peninsula Private Hospital is seeking an experienced EA who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build and manage internal and external stakeholder relationships, be highly organised and manage sensitive information in a confidential manner.

About Us

Peninsula Private is currently a 54 bed acute and rehabilitation hospital with 4 operating theatres and 2 procedure room located on the idyllic Redcliffe Peninsula. Specialties include orthopaedics, general surgery, urology, gynaecology, gastroenterology, ophthalmology and internal medicine and the delivery of leading rehabilitation services and programs on the Brisbane northside.

As an Executive Assistant, you will provide organisational and administrative support to the GM and Executive team to enable them to execute the role efficiently:

• Diary management, liaising with internal, external and international personnel regarding complex diary and meeting management.
• Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations
• Support the management of VMO and external stakeholder communication and relationships
• Maintaining an organised filing system of paper and electronic documents
• Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes
• Support accreditation of all VMO using the eCredentialing system with and in the absence of the Credentialling Officer
• Oversee the operationalisation of the security, ID and Access systems.
• Experience as an executive assistant or equivalent in a busy and professional environment
• Advanced computer literacy including skills in MS Office (Outlook, Word, Excel and PowerPoint)
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• High level attention to detail, including in written materials
• Strong organisational and time management skills with the ability to multitask
• Excellent interpersonal and communication skills
• Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS System
• High level of confidentiality
• Ability to work autonomously and within a team
• Ability to follow instructions and take directions
• Previous administrative experience in a hospital/health care environment is desirable

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network. We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. While our hospital network is vast,

Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient’s lives.

More Information:Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.