Executive Support Officer

Queensland Government; Cairns Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Queensland Government Cairns Regional Office seeks an Executive Support Officer to provide confidential executive-level support to the Assistant Commissioner, coordinating correspondence, reports, diary and travel arrangements, and secretariat services.

The role requires strong written communications, project coordination, stakeholder liaison, research and analysis, and the ability to manage multiple priorities with autonomy in a fast-paced government environment.

Qualifications

• Demonstrated ability to provide confidential executive support to high-level managerial positions in a fast-paced environment.
• Ability to prepare accurate and concise documentation including high-level correspondence, reports and submissions.
• Strong organisational skills with the capacity to manage multiple complex projects within tight deadlines.
• Excellent written communication and negotiation skills with diverse stakeholders.

Responsibilities

• Coordinate and manage correspondence, reports, diary and travel arrangements for the Assistant Commissioner.
• Provide secretariat support and assist with event coordination and project activities.
• Liaise with internal and external stakeholders to advise on policy and procedural matters.
• Research and evaluate issues to develop options and innovative solutions for administrative systems and processes.

Skills

Executive support

Diary management

Travel management

Confidential documentation

Stakeholder liaison

Written communication

Project coordination

Event coordination

Job description

The Executive Support Officer assists the Executive Officer in the Cairns Regional Office, providing efficient and confidential executive level support to the Assistant Commissioner, through the coordination and management of correspondence, reports, diary and travel management, research and reporting of issues, secretariat support, event coordination, broad ranging project activities, and general administrative support services.

The role provides advice on policy and procedural matters and liaises with a diverse range of internal and external stakeholders.

We are seeking applicants who, within the context of the role responsibilities, possess the following key attributes:

• Demonstrated understanding, or the ability to rapidly acquire a high level of understanding of the structure, roles, functions, services and policies of the QAS.
• Proven experience in providing efficient, professional and confidential executive support to high level managerial positions in a fast-paced environment with changing priorities and finite resources.
• Demonstrated well-developed skills in consultation, negotiation and written communication and the ability to prepare a range of accurate and concise documentation, including high level correspondence, reports and submissions.
• Demonstrated well-developed organisational skills, including the proven ability to set and review priorities and manage multiple complex projects within tight deadlines, with a high level of autonomy.
• Effective research and evaluation skills with the capacity to develop a range of options and strategies applicable to organisational situations, and the proven ability to analyse and resolve issues relating to administrative systems and processes through the implementation of innovative solutions.
• Strong relationship management and interpersonal skills, with the proven ability to effectively liaise, consult and negotiate with influence across a broad range of clients and stakeholders.

The following mandatory requirements, special conditions and/or other requirements apply to this role:

• The incumbent may be required to travel on official business and the possession of a C class driver's licence may be required.

Job Ad Reference: QLD/703981/26

Closing Date: Thursday, 29 th October 2026

Occupational group

Administration