Executive Support Officer

Queensland Ambulance Service; Cairns Regional; In loco; AUD 85.000 - 110.000; Tempo pieno

Descrizione del lavoro

Queensland Ambulance Service seeks an Executive Support Officer to assist the Executive Officer in the Cairns Regional Office, delivering confidential executive-level support, coordinating correspondence, reports, diary and travel management.

The role includes policy advice, broad stakeholder liaison, secretariat support, event coordination and involvement in project activities, with a emphasis on autonomous, accurate documentation and timely delivery.

Competenze

• Experience providing executive support to high-level managers.
• Proven ability to manage confidential information and sensitive documents.
• Strong organizational skills and ability to handle multiple tasks with minimal supervision.

Mansioni

• Coordinate correspondence, reports and diary management for the Executive Officer.
• Oversee travel arrangements and related logistics.
• Provide secretariat support and assist with events and project activities.
• Research and report on issues and offer policy or procedural advice.
• Liaise with internal and external stakeholders to support executive needs.

Conoscenze

Executive support

Confidential handling

Diary management

Travel coordination

Stakeholder liaison

Policy advisory

Descrizione del lavoro

The Executive Support Officer assists the Executive Officer in the Cairns Regional Office, providing efficient and confidential executive level support to the Assistant Commissioner, through the coordination and management of correspondence, reports, diary and travel management, research and reporting of issues, secretariat support, event coordination, broad ranging project activities, and general administrative support services.

The role provides advice on policy and procedural matters and liaises with a diverse range of internal and external stakeholders

We are seeking applicants who, within the context of the role responsibilities, possess the following key attributes:

• Demonstrated understanding, or the ability to rapidly acquire a high level of understanding of the structure, roles, functions, services and policies of the QAS.
• Proven experience in providing efficient, professional and confidential executive support to high level managerial positions in a fast-paced environment with changing priorities and finite resources.
• Demonstrated well-developed skills in consultation, negotiation and written communication and the ability to prepare a range of accurate and concise documentation, including high level correspondence, reports and submissions.
• Demonstrated well-developed organisational skills, including the proven ability to set and review priorities and manage multiple complex projects within tight deadlines, with a high level of autonomy.
• Effective research and evaluation skills with the capacity to develop a range of options and strategies applicable to organisational situations, and the proven ability to analyse and resolve issues relating to administrative systems and processes through the implementation of innovative solutions.
• Strong relationship management and interpersonal skills, with the proven ability to effectively liaise, consult and negotiate with influence across a broad range of clients and stakeholders.

The following mandatory requirements, special conditions and/or other requirements apply to this role:

• The incumbent may be required to travel on official business and the possession of a C class driver's licence may be required.

Applications to remain current for 12 months.

Job Ad Reference: QLD/703981/26

Closing Date: Thursday, 29th October 2026