Executive Support Officer

Moreton Bay Regional Council; Narangba; Hybrid; AUD 79,000 - 96,000; Full time

Benefits offered by this job

Nine-day fortnight

Hybrid work environment

Salary increases through EBA

STARS Study, Training And Research

Novated leases/salary packaging

Health insurance benefits

Counselling support

Job summary

City of Moreton Bay in Narangba is seeking an Executive Support Officer to provide high-level administrative and business support, drafting correspondence and reports, and coordinating executive meetings.

You will work closely with the Senior Executive Support Officer Operations and the Group Executive Officer to enable the Operations executive team to achieve goals, while maintaining confidentiality and flexibility in a hybrid work environment.

Qualifications

• Provide high-level administrative support and drafting of correspondence/reports.
• Support and track Council and executive meetings.
• Coordinate diary management and appointments.
• Prepare and coordinate internal/external workshops and forums.

Responsibilities

• Draft high-level correspondence and reports.
• Process incoming and outgoing communications.
• Support and track Council and executive meetings.
• Coordinate management of the department diary and appointments.
• Prepare for internal/external workshops and forums.
• Oversee multimedia communications for leadership team.

Skills

Administrative support

Communication skills

Confidentiality

Proactivity

Flexibility

Education

Business Administration

Marketing and Communications

Job description

The Details:

• Maximum Term 12 months Full Time | 9 day fortnight
• $87,301 pa + 12% super (level 3)
• 72.5hour fortnight
• Hybrid, flexible working environment, including some work from home days.
• Location: Narangba

Join City of Moreton Bay as a Executive Support Officer, and help shape and enhance our communities for today and tomorrow.

As a Executive Support Officer you'll provide high level administrative and business support including drafting high level correspondence and reports, process incoming and outgoing communications, and support and track Council and executive meetings.

You’ll be working closely with the Senior Executive Support Officer Operations, and the Group Executive Officer, to enable the Operations executive team achieve their goals. Other activities include:

• Coordinate the management of the department Manager’s diary and prioritising appointments
• Coordinate and prepare for internal and external workshop and forums, and track minutes and follow-up actions
• Oversee the planning and creation of video and multimedia communications for City Operations Group Leadership Team
• Maintain confidentially and exercise diplomacy in dealing with issues of a sensitive or political nature
• Contribute to a positive team environment in order to achieve a high performance, continuous improvement and customer focused culture.

Position Description_Executive Support Officer

About you

We're looking for your experience supporting Senior Executive Assistants, strong admin skills, great communication skills, confidentiality, and ability to work proactively and be flexible to respond to changing priorities.

Qualifications in Business Administration or Marketing and Communications are a bonus, they aren't mandatory.

A current C Class Driver's Licence required.

Why City of Moreton Bay?

What you do with your life matters. It's the same with your career.

We're the third-largest council in Australia and one of the fastest-growing areas. As Australia's newest city, we're building something that’s never been done before: a new kind of city, inspired and empowered by a new kind of council.

This is your opportunity to develop skills and experience in a truly unique place, at a truly unique point in time.

At City of Moreton Bay, we're focused on the vital work we do today. But we're also focused on the future. On what can be - for our city, our Council and your career.

Here's what you'll love about a career with us:

• See it. To build a city of the future, first, you have to see it. The polycentric city we're building will bring greater prosperity, sustainability and affordability to our city. This is your chance to contribute to something that’s never been done before.
• Shape it. You'll get hands-on in a rewarding career, serving and strengthening our communities for today and tomorrow. Our work is diverse, interesting and it matters - and it's yours to shape and own.
• Live it. Contribute to the city you and your family want to live in and enjoy the lifestyle you deserve. And if you don't live here, you'll still find pride and connection in so many ways with our successful, resilient team.

You’ll also enjoy a range of other benefits:

• Find a better work-life balance with a nine-day (72.5-hour) fortnight, plus a hybrid, flexible working environment with some work-from-home days.
• Negotiated salary increases locked in through our EBA- 4% in July 2027 (or CPI capped at 4.5%, whichever is greater).
• Advance your skills and career through our Study, Training And Research Scheme (STARS).
• Make your pay go further with salary packaging options on novated leases, superannuation payments, smartphones and devices.
• Prioritise your health and wellbeing with discounted health insurance, free annual flu vaccinations and our Fitness Passport Program.
• Get support when you and your family need it most with our 24/7 confidential counselling service and Mates in Construction program.

Ready for a career that matters?

Join City of Moreton Bay, and help shape our city of the future.

As part of the recruitment process, applicants will be required to undergo a National Criminal History Check.

Any questions - please contact our Careers team at [e-mail].

For more information about City of Moreton Bay and to stay across what's happening in our city, follow us on LinkedIn.

Your Future City.

See it. Shape it. Live It.

City of Moreton Bay extends across the traditional lands of the Jinibara, Kabi Kabi, and Turrbal peoples, and we acknowledge and pay respects to Traditional Custodians. We believe diversity of thought, background and experience creates better outcomes for our people and communities, and we strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all ages, genders, abilities and cultural backgrounds.