Executive Support Officer

Lime Recruitment; Brisbane; Hybrid; AUD 60,000 - 90,000; Full time

Job summary

Lime Recruitment is assisting a Queensland Government client to recruit an experienced Executive Support Officer. The role provides high-level, confidential administrative support to the Senior Director within Corporate Technology Services (CTS) in a hybrid Brisbane setting.

You will coordinate diary scheduling, meetings, travel, and credentialled secretariat duties, while handling recruitment and financial tasks.

Qualifications

• Experience providing executive-level administrative support in government settings.
• Ability to work autonomously and manage confidential information.
• Excellent written and verbal communication with senior stakeholders.

Responsibilities

• Provide high-quality confidential executive support to the Senior Director and manage email workflows.
• Coordinate diary scheduling, meeting papers, venues, and equipment.
• Deliver secretariat duties including agendas, minutes and action tracking.
• Organise statewide travel, including flights, accommodation and vehicles.
• Coordinate staff recruitment processes for the Senior Director.
• Perform financial tasks including corporate card reconciliation and mailbox monitoring.
• Screen calls, track correspondence and resolve urgent operational issues.

Skills

Executive support

Autonomy

Problem solving

Communication

Organisation

Tools

Microsoft Office

Job description

Contract to 28/02/2027 with possible extension | Brisbane, QLD | Hybrid working

Lime Recruitment is currently working with a Queensland Government client to recruit an experienced Executive Support Officer. In this role, you will provide high-level, efficient, professional, and confidential executive administrative support to the Senior Director within Corporate Technology Services (CTS).

Key Responsibilities

Provide high-quality confidential executive support to the Senior Director, coordinating workload priorities and managing email correspondence.

Manage executive diary scheduling, collate meeting papers, and coordinate meeting facilities and equipment.

Provide secretariat support, including coordinating meetings, preparing agendas, taking detailed minutes, and tracking action items.

Organise and coordinate statewide travel arrangements, including flights, accommodation, and vehicle hire.

Coordinate staff recruitment processes for the Senior Director, including interview scheduling and documentation management.

Perform financial and administrative tasks, including corporate credit card reconciliation and monitoring generic mailbox accounts.

Screen incoming telephone calls, manage correspondence tracking, and exercise sound judgment to solve immediate operational issues.

About You

Demonstrated experience providing executive-level administrative support within government policies and procedures.

Proven ability to work autonomously, exercise initiative, problem-solve, and provide sound recommendations.

Well-developed communication and interpersonal skills with a strong track record of liaising effectively across senior management while maintaining confidentiality.

Strong organisational skills with a proven track record of planning, prioritising, and managing diverse activities to meet tight deadlines.

Sound proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to rapidly acquire new software capabilities.

Why apply through Lime Recruitment?

Enjoy two pay runs per week without contractor fees. As a Queensland owned agency, we offer personalised service and are a Tier 1 supplier to Queensland Government entities. Awarded top performing small agency in 2021 and 2022, with a finalist spot in 2023. Partner with Lime for genuine, experienced, friendly recruiters dedicated to securing the best opportunities for you.