Executive Support Officer (AO4)

Kingston Human Capital; Brisbane; On-site; AUD 87,000 - 95,000; Full time

Benefits offered by this job

Initial contract to 1 February 2027, +

$62.90 - $68.93 per Hour + 12% Super

36.25 hours per week

Public transport access with onsite-停车

Weekly pay cycles

Public sector recruitment consultants

Job summary

Kingston Human Capital is recruiting for a Brisbane-based public sector client to appoint an Executive Support Officer (AO4) providing high-level confidential executive secretarial and administrative support.

In this role you will set priorities and monitor workflows to manage daily office functions, including HR and financial administration, records management and secretariat duties, ensuring senior executives' statutory obligations are met.

Qualifications

• Previous experience providing high level administrative support, ideally as an Executive Support Officer or Executive Assistant
• Excellent verbal and written communication skills
• High level attention to detail
• Excellent time management
• Ability to successfully pass a Criminal History Check prior to commencement
• Experience providing administrative support to senior executives is highly desirable

Responsibilities

• Provide a high-level confidential executive, administrative and business support to senior executives, including screening calls, managing emails and diary, arranging meetings, travel and events, and preparing briefing documents
• Monitor, prioritise, register, action and disseminate incoming correspondence to meet deadlines
• Liaise with staff, clients and stakeholders on issues affecting the senior executive's area of responsibility
• Coordinate administrative operations of the office to ensure timely and efficient delivery
• Provide secretariat support to meetings and committees, including agendas, minutes and follow-up on actions

Skills

Executive support experience

Communication skills

Attention to detail

Time management

Criminal history check

Job description

Your New Role

Kingston Human Capital are currently supporting a Brisbane-based public sector organisation to appoint an Executive Support Officer (AO4 level) to provide high level confidential executive secretarial and administrative support.

You will set priorities and monitor workflows to manage the daily functions of office, including human resource and financial administration, records management and secretariate duties, ensuring the responsibilities and statutory obligations of senior executive officers are achieved.

In this role, you will:

• Provide a high-level confidential executive, administrative and business support to senior executives, which will include:
  • Screening and monitoring phone calls
  • Managing executive emails and appointment diary
  • Organising meetings, workshops, conferences, travel and other events
  • Preparing briefing documentation, and coordinating quality assurance of correspondence, reports, presentations, speeches, agendas, and minutes
• Monitor, prioritise, register, action and disseminate incoming correspondence to effectively manage critical information and workflows to meet deadlines.
• Liaise with staff, clients and stakeholders on a wide range of issues affecting the senior executive's area of responsibility in a professional and positive manner.
• Coordinate the administrative operations of the office to ensure that practices and activities are delivered in a timely and efficient manner.
• Provide secretariat support as required to meetings and committees by preparing agendas, recording and circulation of minutes and follow up on actions and outcomes.

About You

To be successful in this role, you will bring:

• Previous experience providing high level administrative support, ideally as an Executive Support Officer or Executive Assistant
• Excellent verbal and written communication skills
• High level attention to detail
• Excellent time management
• Ability to successfully pass a Criminal History Check prior to commencement

Experience providing administrative support to senior executives is highly desirable. Previous experience in a similar role within the QLD Government would be very highly regarded.

Benefits for You

• Initial contract to 1 February 2027, with potential extension
• $62.90 - $68.93 per Hour + 12% Superannuation
• 36.25 hours per week, Monday to Friday
• Office easily accessible via public transport, and onsite parking available
• Weekly pay cycles through Kingston, with no payroll fees
• Expert public sector consultants to support you throughout your assignment

Contact

Alana Hunter
Principal Consultant - Government & Public Sector

Kingston Human Capital specialises in recruitment for the Queensland Government and Public Sector.

We encourage and welcome applications from people with disability, First Nations peoples, those from the LGBTIQA+ community, people from culturally and linguistically diverse backgrounds, those in the veteran community and mature age people.

If this role isn't quite right for you, but you are seeking a similar opportunity, reach out for a confidential discussion about your career.