Executive Assistant

Clicks IT Recruitment; City of Brisbane; On-site; AUD 48,000 - 69,000; Part time

Job summary

Clicks IT Recruitment is seeking an experienced Executive Assistant for a part-time, 12-month contract in Brisbane CBD. The role is office-based, 30 hours per week across five days, with $42.35 per hour plus superannuation.

You will partner with senior leaders, manage calendars, travel, meetings, and governance activities, coordinating across HR, Finance and business stakeholders to keep day-to-day operations running smoothly. On-site requirement; remote applicants will not be considered.

Qualifications

• 5+ years of EA or similar experience.
• Experience supporting senior leaders.
• Strong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Proven ability to manage complex calendars.
• Experience coordinating travel and expenses.
• Excellent stakeholder engagement and communication.
• Demonstrated presentation and briefing pack preparation.
• High level of discretion and confidentiality.
• Excellent organisation and time management.
• Ability to manage competing priorities and deadlines.

Responsibilities

• Manage executive calendars and scheduling priorities.
• Coordinate leadership meetings and reviews.
• Prepare agendas, presentations and briefing packs.
• Record meeting outcomes and action items.
• Coordinate domestic and international travel.
• Process travel requests and expense claims.
• Draft and distribute executive communications.
• Create presentations for leadership forums and town halls.
• Maintain action registers and follow up on commitments.
• Track key deliverables and business priorities.
• Support governance activities and operating rhythms.
• Coordinate HR-related administration and approvals.
• Liaise with HR, Finance and business stakeholders.
• Organise meetings, events, workshops and offsites.

Skills

Executive support

Microsoft 365

Calendar management

Travel coordination

Stakeholder engagement

Communication

Presentation prep

Attention to detail

Discretion

Organization

Outlook

Teams

Excel

PowerPoint

SharePoint

Tools

Outlook

Teams

Excel

PowerPoint

SharePoint

Job description

Executive Assistant – Part-Time
12 month contract
Brisbane CBD | Part-time (30 hours per week across 5 days) | Office-based role
$42.35 per hour + Superannuation

We're partnering with a global leader in mining technology to recruit an experienced Executive Assistant.

This role is ideal for a highly organised professional who enjoys working closely with senior leaders, managing competing priorities, and ensuring day-to-day operations run smoothly. You'll act as a trusted business partner, enabling leadership teams to focus on strategic initiatives while you coordinate schedules, communications, travel and key organisational activities.

Working in a collaborative and professional environment, you'll play a central role in maintaining executive effectiveness, supporting governance processes, and driving follow-through on important business commitments.

What you'll be doing

• Manage executive calendars and scheduling priorities.
• Coordinate leadership meetings and reviews.
• Prepare agendas, presentations and briefing packs.
• Record meeting outcomes and action items.
• Coordinate domestic and international travel.
• Process travel requests and expense claims.
• Draft and distribute executive communications.
• Create presentations for leadership forums and town halls.
• Maintain action registers and follow up on commitments.
• Track key deliverables and business priorities.
• Support governance activities and operating rhythms.
• Coordinate HR-related administration and approvals.
• Liaise with HR, Finance and business stakeholders.
• Organise meetings, events, workshops and offsites.

What you need to bring

• 5+ years' experience in an Executive Assistant or similar role.
• Experience supporting senior leaders and leadership teams.
• Strong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Proven ability to manage complex calendars.
• Experience preparing executive-level documents and presentations.
• Strong written and verbal communication skills.
• Experience coordinating travel and expenses.
• Excellent stakeholder engagement skills.
• Exceptional organisation and time management.
• Ability to manage competing priorities and deadlines.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Proactive approach with strong follow-through.
• Experience coordinating activities across multiple teams.

Bonus points for

• Executive or Director-level support experience.
• International travel coordination experience.
• Experience working with global teams.
• Project coordination or project management exposure.
• Business Administration or related qualifications.

Important to know

• Full working rights required
• This role will require the successful candidate to work on site in Brisbane 30 hours per week across 5 days.
• Potential future transition to full-time hours.
• Remote applicants will not be considered.

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At Clicks we embrace diversity, inclusion and equal opportunity. First Nations people are encouraged to apply.

We provide reasonable adjustments, including alternate formats to the recruitment process for individuals with a disability. If you require an adjustment to be made during the recruitment process, please call 1300 254 *** or email***********@clicks.com.au