Executive Support & Office Coordinator

Ochre Health Ltd; Sydney; On-site; AUD 85,000 - 115,000; Full time

Job summary

Ochre Health Ltd is seeking an Executive Support & Office Coordinator to support our CEO and Executive Team from our Sydney office in Woolloomooloo. This full-time role offers flexibility around hours and the possibility of a four-day week for the right candidate.

The role requires discreet, highly organised individuals comfortable working with senior leaders and Board-level information, with strong communication and attention to detail essential.

Qualifications

• Diary management and calendar coordination.
• Proven ability to coordinate travel arrangements for senior leaders.
• Proofreading and formatting board papers, reports and presentations.
• Liaising with Executives and internal stakeholders.
• Handling confidential and sensitive information with discretion.

Responsibilities

• Coordinate diaries and meetings for CEO and Executive Team.
• Arrange CEO/CFO travel and itineraries.
• Proofread/format board papers, reports, and presentations.
• Liaise with senior leaders and internal stakeholders.
• Manage confidential information securely.
• Oversee office supplies, mail, vendors and building management.
• Support internal events and office activities.
• Maintain a welcoming, well-organised office environment.

Skills

Diary management

Travel coordination

Proofreading

Stakeholder liaison

Confidentiality

Office coordination

Tools

Microsoft Office

Job description

Ochre Health is one of Australia’s leading primary healthcare organisations, supporting a network of around 80 medical centres and Urgent Care Clinics across metropolitan, regional and rural communities, alongside more than 600 independent doctors.

We’re looking for an organised and capable Executive Support & Office Coordinator to support our CEO and Executive Team while keeping our Sydney office running smoothly.

The role will include

• Diary and meeting coordination
• CEO and CFO travel arrangements
• Proofreading and formatting Board papers, reports and presentations
• Liaising with Executives and internal stakeholders
• Managing confidential and sensitive information
• Office supplies, mail, suppliers and building management
• Supporting internal events and office activities
• Keeping the office and shared spaces organised and welcoming

We’re looking for someone who is resilient, discreet, highly organised and comfortable working with senior leaders and Board level information.

Strong communication, attention to detail, sound judgement and confidentiality are essential.

Based in Woolloomooloo, Sydney, this is a full time role with flexibility around hours. A four-day week may also be considered for the right person.