Executive Support Officer

Michael Page; City of Brisbane; On-site; AUD 80,000 - 90,000; Full time

Job summary

Michael Page is seeking an experienced Executive Support Officer to provide high-level support to a group of senior leaders within a respected healthcare organisation. This permanent role suits an organized and proactive professional who thrives in a fast-paced environment and can manage competing priorities while building strong stakeholder relationships.

Reporting into senior leadership, the Executive Support Officer will coordinate calendars, meetings, travel and executive documentation,

Qualifications

• Previous experience in an Executive Assistant or Executive Support Officer position.
• Strong diary, email and stakeholder management capabilities.
• Exceptional organisational and time management skills.
• Advanced written and verbal communication skills.
• High attention to detail and the ability to manage multiple priorities simultaneously.
• Proficiency across Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proactive, solutions-focused mindset with the ability to work autonomously.
• Professional judgement and confidentiality with sensitive information.
• Excellent interpersonal skills and ability to engage stakeholders at all levels.
• Healthcare, community services, or not-for-profit experience is highly regarded.

Responsibilities

• Provide comprehensive executive support to multiple senior leaders.
• Manage complex calendars, appointments and scheduling requirements.
• Coordinate meetings, workshops and events, including venue and logistics management.
• Prepare agendas, presentations, reports and other executive documentation.
• Record and distribute meeting minutes, ensuring actions are tracked and completed.
• Manage executive correspondence, emails and confidential communications.
• Coordinate travel arrangements and itineraries when required.
• Act as a key point of contact for internal and external stakeholders.
• Maintain accurate records, filing systems and governance documentation.
• Monitor deadlines and follow-up actions on behalf of executives.
• Support broader administrative and operational activities as required.
• Build effective working relationships across stakeholder groups.

Skills

Executive support

Diary management

Email management

Stakeholder management

Organisational skills

Time management

Written communication

Verbal communication

Attention to detail

MS Office

Outlook

Word

Excel

PowerPoint

Autonomous work

Confidentiality

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

An exciting opportunity is available for an experienced Executive Support Officer to provide high-level support to a group of senior leaders within a respected healthcare organisation. This permanent position is suited to an organised and proactive professional who thrives in a fast-paced environment and excels at managing competing priorities while building strong stakeholder relationships.

Our client is a well-established organisation within the healthcare sector that is dedicated to delivering meaningful services and positive outcomes for the communities it supports. With a strong focus on collaboration, professionalism and continuous improvement, they offer an inclusive and rewarding environment where employees can make a genuine impact.

Description

Reporting into senior leadership, the Executive Support Officer will play a pivotal role in ensuring the smooth operation of executive functions across the organisation.

Key responsibilities include:

• Provide comprehensive executive support to multiple senior leaders.
• Manage complex calendars, appointments and scheduling requirements.
• Coordinate meetings, workshops and events, including venue and logistics management.
• Prepare agendas, presentations, reports and other executive documentation.
• Record and distribute meeting minutes, ensuring actions are tracked and completed.
• Manage executive correspondence, emails and confidential communications.
• Coordinate travel arrangements and itineraries when required.
• Act as a key point of contact for internal and external stakeholders.
• Maintain accurate records, filing systems and governance documentation.
• Monitor deadlines, commitments and follow-up actions on behalf of executives.
• Support broader administrative and operational activities as required.
• Build effective working relationships across a wide range of stakeholder groups.

Profile

To be successful in this role, you will demonstrate:

• Previous experience in an Executive Assistant or Executive Support Officer position.
• Strong diary, email and stakeholder management capabilities.
• Exceptional organisational and time management skills.
• Advanced written and verbal communication skills.
• High attention to detail and the ability to manage multiple priorities simultaneously.
• Strong proficiency across Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• A proactive, solutions-focused mindset with the ability to work autonomously.
• Professional judgement and the ability to handle sensitive information confidentially.
• Excellent interpersonal skills and the ability to engage effectively with stakeholders at all levels.
• Experience within healthcare, community services, or not-for-profit environments will be highly regarded.

Job Offer

• Salary ranging from $80k - $90k + Super + Salary Packaging.
• Permanent full-time position Monday - Friday.
• Start date from 29th of September.
• Opportunity to work for a respected organisation within the healthcare sector.
• Brisbane outer city suburbs location with access to public transport and parking.
• Supportive and collaborative workplace culture.
• Professional development and career progression opportunities.
• Flexible working arrangements available following successful completion of probation.
• A genuine long-term career opportunity within an organisation that values internal growth and development.

If you are a motivated Executive Support professional seeking your next career opportunity within a values-driven organisation, we encourage you to apply.