Office Coordinator

Tasmania; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

PD budget

Employee Assistance Program (EAP)

Parental leave

Job summary

Compass in North Sydney is seeking an organised Office Coordinator to keep the office running smoothly onsite. You will provide executive support to senior leaders and help organise internal events.

With 2–3 years of experience in office coordination or a similar role, you are proactive, detail‑oriented and able to manage calendars, travel bookings, suppliers and ad‑hoc administration in a fast‑paced environment.

Qualifications

• 2-3 years' experience in an office coordination, administrative or similar role.
• Proactive, organised and able to manage multiple priorities in a dynamic environment.
• Excellent written and verbal communication skills with stakeholders.

Responsibilities

• Be the first point of contact for visitors and manage office queries.
• Maintain office spaces and shared areas, and coordinate supplies and relationships with vendors.
• Coordinate calendars, meetings and travel for senior leaders.
• Organise internal events and coordinate catering and logistics.
• Support leadership with agendas, notes and follow-ups.

Skills

Office coordination

Administrative support

Executive support

Event planning

Calendar management

Communication

Job description

Job Description

Based onsite in our North Sydney office, you'll be the go-to person for keeping the office running smoothly day to day. You'll also provide administrative support to members of our senior leadership team. This is a varied role that combines office coordination, executive support and event organisation.

It's a great opportunity for someone with a few years of administrative or coordination experience who is organised and proactive, and who enjoys a busy, fast-paced environment.

What you'll do

Office Coordination

• Be the first point of contact for visitors, building management and general office queries, creating a welcoming experience for everyone who walks through the door.
• Keep the office, meeting rooms and shared spaces well maintained, including daily upkeep of the kitchen, dishwasher and coffee machine.
• Manage office supplies, stock levels and supplier relationships.
• Coordinate couriers, deliveries and daily mail.
• Maintain company car registers and coordinate bookings for staff.
• Organise staff gifts, awards and stakeholder thank-you items.
• Identify and upscale facilities issues, following through until they're resolved.
• Provide ad-hoc administrative support across the business

Executive Support

• Coordinate calendars, schedule meetings and provide day-to-day administrative support to senior leaders.
• Support meetings with agendas, note-taking and follow-ups.
• Assist with preparing documents, presentations and basic reporting.
• Manage travel bookings (flights, accommodation and car hire) and expense administration for assigned leaders.
• Help triage incoming requests and make sure they get timely, professional responses.

Events & Culture

• Help organise internal events, team activities and office initiatives, from leadership offsites and team lunches to end-of-year celebrations.
• Coordinate catering and logistics for meetings and small events.
• Partner with the People & Talent team on culture initiatives and in-office experiences.

About the Candidate

This role is for someone who takes pride in making things work. You're proactive, organised and energised by variety.

You will bring:

• 2-3 years' experience in an office coordination, administrative or similar role.
• A proactive approach: you anticipate needs, take initiative and follow through reliably.
• Excellent written and verbal communication skills, with the ability to engage professionally with a range of stakeholders.
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
• Sound judgement when handling sensitive or confidential information.
• A positive, can-do attitude and a genuine enjoyment of being the person who holds things together.

Highly regarded:

• Experience in office management or facilities coordination.
• Experience supporting senior leaders or working in an Executive Assistant capacity.
• Experience in a tech, SaaS or high-growth scale-up environment.
• A valid Employee Working With Children Check
• A satisfactory National Police Check

Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate), If you're excited by the opportunity to keep a growing team organised, connected and running at its best, we'd love to hear from you.

Work Environment

Why Join Compass

You'll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer:

• A vibrant, connected onsite office environment in the heart of North Sydney.
• Learning and development opportunities, including a dedicated PD budget.
• 24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat support.
• A parental leave program for both primary and secondary carers.
• Regular team events, social budgets and in-office perks help you stay connected, from team lunches to end-of-week socials.
• Employee Referral Program
• A supportive, inclusive culture where your voice is valued and heard.

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.