Office Coordinator

Compass-Education; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

PD budget for learning and development

Employee Assistance Program (EAP)

Parental leave program for carers

Regular team events and in-office perq

Job summary

Compass is seeking an Office Coordinator to keep our Sydney office running smoothly. Based onsite in North Sydney, you’ll be the go-to person for everyday operations, administrative support to senior leaders, and event coordination.

This varied role suits someone organized, proactive and comfortable in a fast-paced environment. You’ll manage reception, scheduling, travel bookings and office logistics, while supporting executives and staff.

Qualifications

• 2-3 years' experience in office coordination or administrative role.
• Proactive, organised and reliable with the ability to manage multiple priorities.
• Excellent written and verbal communication with stakeholders.
• Strong attention to detail and sound judgement with confidential information.
• Positive, can-do attitude and team player.

Responsibilities

• Be the first point of contact for visitors and queries, creating a welcoming environment.
• Maintain office spaces, kitchen, and meeting rooms; manage supplies and vendors.
• Coordinate calendars, meetings and executive support for senior leaders.
• Arrange travel bookings, accommodations and expense reporting for assigned leaders.
• Organise internal events and team activities; support culture initiatives.

Skills

Office coordination

Communication

Attention to detail

Multitasking

Proactive mindset

Discretion with confidential info

Tools

Calendar management

Travel & expense admin

Job description

Come shape the future of education with us.

At Compass, we're on a mission to transform the school day for everyone, from staff and students to families and administrators. We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving.

That mission has fuelled our growth into a global scale-up, now supporting 5,400+ schools across three countries, backed by a team of 300+ people. Our all-in-one school management platform is redefining how education communities connect, communicate and operate.

We're now looking for an Office Coordinator to keep our Sydney office running at its best.

About the Role

Based onsite in our North Sydney office, you'll be the go-to person for keeping the office running smoothly day to day. You'll also provide administrative support to members of our senior leadership team. This is a varied role that combines office coordination, executive support and event organisation.

It's a great opportunity for someone with a few years of administrative or coordination experience who is organised and proactive, and who enjoys a busy, fast-paced environment.

What you’ll do

Office Coordination

• Be the first point of contact for visitors, building management and general office queries, creating a welcoming experience for everyone who walks through the door.
• Keep the office, meeting rooms and shared spaces well maintained, including daily upkeep of the kitchen, dishwasher and coffee machine.
• Manage office supplies, stock levels and supplier relationships.
• Coordinate couriers, deliveries and daily mail.
• Maintain company car registers and coordinate bookings for staff.
• Organise staff gifts, awards and stakeholder thank-you items.
• Identify and elevate facilities issues, following through until they're resolved.
• Provide ad-hoc administrative support across the business

Executive Support

• Coordinate calendars, schedule meetings and provide day-to-day administrative support to senior leaders.
• Support meetings with agendas, note-taking and follow-ups.
• Assist with preparing documents, presentations and basic reporting.
• Manage travel bookings (flights, accommodation and car hire) and expense administration for assigned leaders.
• Help triage incoming requests and make sure they get timely, professional responses.

Events & Culture

• Help organise internal events, team activities and office initiatives, from leadership offsites and team lunches to end-of-year celebrations.
• Coordinate catering and logistics for meetings and small events.
• Partner with the People & Talent team on culture initiatives and in-office experiences.

About You

This role is for someone who takes pride in making things work. You're proactive, organised and energised by variety.

You will bring:

• 2-3 years' experience in an office coordination, administrative or similar role.
• A proactive approach: you anticipate needs, take initiative and follow through reliably.
• Excellent written and verbal communication skills, with the ability to engage professionally with a range of stakeholders.
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
• Sound judgement when handling sensitive or confidential information.
• A positive, can-do attitude and a genuine enjoyment of being the person who holds things together.

Highly regarded:

• Experience in office management or facilities coordination.
• Experience supporting senior leaders or working in an Executive Assistant capacity.
• Experience in a tech, SaaS or high-growth scale-up environment.

Why Join Compass

You’ll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer:

• A vibrant, connected onsite office environment in the heart of North Sydney.
• Learning and development opportunities, including a dedicated PD budget.
• 24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat support.
• A parental leave program for both primary and secondary carers.
• Regular team events, social budgets and in-office perks help you stay connected, from team lunches to end-of-week socials.
• Employee Referral Program
• A supportive, inclusive culture where your voice is valued and heard.

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, you’ll need:

• A valid Employee Working With Children Check
• A satisfactory National Police Check
• Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate)

Find out more about Compass on our website - www.compass.education.