Executive Support & Facilities Coordinator

DFP Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

DFP Recruitment is seeking an organised, proactive Executive Support & Workplace Services Officer to join a busy Corporate Services team in a government environment. The APS4, Sydney CBD, full-time, on-site role combines executive support, office administration, reception, facilities coordination and purchasing administration.

Reporting to the Chief Operating Officer, you will coordinate executive priorities, maintain a professional front-of-house service and help keep the workplace safe, secure

Qualifications

• Experience providing executive or office coordination support, including diary management and meeting coordination.
• Strong written and verbal communication skills when dealing with senior stakeholders and external contacts.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Ability to handle confidential and sensitive information appropriately.
• Proactive, service-oriented approach and attention to detail.

Responsibilities

• Proactively manage the Chief Operating Officer's diary, meetings, and travel arrangements.
• Organise internal/external meetings, venues, papers and catering.
• Monitor correspondence and track actions to ensure priorities progress.
• Provide professional front-of-house support to visitors, contractors and stakeholders.
• Coordinate facilities requests and liaise with building management and contractors.
• Assist with purchasing, supplier records and contract documentation.

Skills

Diary management

Meeting coordination

Stakeholder liaison

Front-of-house service

Administrative support

Communication

Organisational skills

Tools

Microsoft 365

Job description

DFP Recruitment is seeking an organised, proactive Executive Support & Workplace Services Officer to join a busy Corporate Services team in a government environment. The APS4, Sydney CBD, full-time, on-site role combines executive support, office administration, reception, facilities coordination and purchasing administration.

Reporting to the Chief Operating Officer, you will coordinate executive priorities, maintain a professional front-of-house service and help keep the workplace safe, secure