Executive Support Coordinator

Everi Pty; Queensland; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Free staff parking

Flexible work options

Parental leave 18–26 weeks

Salary packaging

Leave loading 17.5%

Wellbeing program

Employee assistance program

Study assistance

Health discounts

Job summary

Bond University, a premier private not-for-profit university on the Gold Coast, seeks an Executive Support Coordinator to assist the Vice President, Future Students and senior leaders. You will manage calendars, prepare reports, coordinate HR and financial tasks, arrange travel and events, and communicate with internal and external stakeholders.

Join a values-led university offering excellent staff benefits, flexible work arrangements, parental leave, health discounts, and wellbeing programs.

Qualifications

• Bachelor's degree with relevant work experience in an executive support role.
• High level administrative and organisational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong communication skills, both written and verbal, with experience in producing high-level reports, analysis of information and presentations.
• Excellent interpersonal skills, and the ability to effectively communicate with key internal and external stakeholders.
• Strong digital capability, including confident use of Microsoft Office, with the ability to quickly learn and adapt to new systems.
• High level of discretion and professionalism in handling confidential information.

Responsibilities

• Provide comprehensive executive support to the VP-FS, including managing calendars, preparing reports, and handling confidential correspondence.
• Coordinate portfolio operations, HR, and financial coordination.
• Manage travel arrangements, event coordination, and communications with key internal and external stakeholders.
• Serve as a key point of contact for the Office of Future Students and represent the VP-FS in communications.
• Oversee the preparation of executive-level reports and assist with strategic projects.

Skills

Executive support

Calendar management

Travel arrangements

Event coordination

Stakeholder communication

Confidentiality

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description

• Provide executive and operational support to the Vice President, Future Students and senior portfolio leaders
• Manage communication, calendars, reports, travel, and events for a dynamic university portfolio.
• Join a values-led, globally focused university based on the Gold Coast, with excellent staff benefits

Executive Support Coordinator

Office of Future Students

Join Australia's number one University for teaching, and enjoy staff benefits including:

• Free staff car parking
• 36.75 hour standard work week
• Access to flexible work/work from home arrangements
• Up to 18/26 weeks of parental leave
• Salary packaging options for FBT and Non-FBT items
• 17.5% of base salary leave loading
• Staff wellbeing program
• Free & Confidential Employee Assistance Program available for all staff
• Study assistance for staff and dependents
• Corporate health and finance discounts

Onsite Medical Centre and Counselling Services, The Office of Future Students (OFS) at Bond University has a clear vision to raise the University's global reputation as a premium institution with a distinct value proposition, to generate growth opportunities and to encourage more students to consider, engage with, and ultimately choose to study at Bond University.

OFS is seeking an Executive Support Coordinator to provide high-level administrative and coordination support to the Vice President, Future Students (VP-FS) and other senior leaders within this dynamic portfolio.

This role will ensure the smooth operation of executive functions including HR requirements, diary management, complex travel arrangements, and facilitate strategic communications. If you are detail-oriented and enjoy working in a collaborative environment, this position offers the opportunity to contribute to the success of a prestigious institution known for its innovative approach to education.

• Provide comprehensive executive support to the VP-FS, including managing calendars, preparing reports, and handling confidential correspondence.
• Coordinate portfolio operations, HR, and financial coordination.
• Manage travel arrangements, event coordination, and communications with key internal and external stakeholders.
• Serve as a key point of contact for the Office of Future Students and represent the VP-FS in communications.

Oversee the preparation of executive-level reports and assist with strategic projects.

About the person, Position-related enquiries can be directed to Cheryl Jolliffe, Vice President, Future Students at .

Pre-employment checks: Appointment is subject to satisfactory pre-employment checks (including working rights verification, reference checks and a certified copy of your highest qualification). In line with the National Higher Education Code to Prevent and Respond to Gender-based Violence 2025, preferred candidates must complete a Gender-Based Violence (GBV) Declaration, and any offer of employment will be conditional upon the University's review of the declaration. For more information, please visit our website via this link:

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University's values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process.

For more information, visit

Eligibility criteria or membership fees apply

• Australian Financial Review's Best Universities Ranking 2024

Applications close: 11:59pm, Sunday 4 October 2026

Applications close:

4th October 2026

In the spirit of reconciliation, Bond University acknowledges the Kombumerri people, the traditional Owners and Custodians of the land on which the university now stands. We pay respect to Elders past, present and emerging.

About the Employer

As Australia's first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

About the Candidate

The successful candidate will possess a bachelor's degree with relevant work experience in an executive support role, in addition to:

• High level administrative and organisational skills with the ability to manage competing priorities in a fast-paced environment
• Strong communication skills, both written and verbal, with experience in producing high-level reports, analysis of information and presentations.
• Excellent interpersonal skills, and the ability to effectively communicate with key internal and external stakeholders
• Strong digital capability, including confident use of Microsoft Office, with the ability to quickly learn and adapt to new systems.
• High level of discretion and professionalism in handling confidential information.