Executive Assistant - Expression of Interest

Bond University; Gold Coast City; On-site; AUD 77,000 - 88,000; Full time

Benefits offered by this job

Free parking

Job summary

Bond University is seeking experienced Executive Assistants to join our Casual Administration Register (CAR) to support senior leaders across the University. This register fills short-term and fixed-term opportunities, including executive leave cover during periods of increased demand.

Candidates will provide high-level support, diary/inbox management, and coordination of meetings, travel and events in a fast-paced academic setting on the Gold Coast.

Qualifications

• Proven experience providing high-level executive or senior administrative support.
• Strong judgment, discretion and confidence engaging with senior stakeholders.
• Experience supporting complex offices, projects, events or financial administration.
• Exceptional organisation skills and ability to manage competing priorities.
• Advanced proficiency in Microsoft Office and administrative systems.
• A collaborative, adaptable approach and interest in university environment.

Responsibilities

• End-to-end executive office support, including diary and inbox management.
• Coordination of meetings, committees, travel, events and priorities.
• Preparation of high-quality correspondence, reports, briefs, agendas and minutes.
• Management of sensitive and confidential information with discretion.
• Coordination of events, projects and engagement with stakeholders.
• Financial and administrative support, including budget tracking and approvals.

Skills

Executive support

Discretion

Office administration

Organization

MS Office

Stakeholder management

Tools

Microsoft Office

Job description

• Vibrant Robina based campus with free parking
• Collaborative and supportive team environment

Brief Description

• Competitive hourly rates
• Vibrant Robina based campus with free parking
• Collaborative and supportive team environment

As Australia’s first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

Position Reference No: 201393410

About The Position

Bond University is seeking experienced Executive Assistants to join our Casual Administration Register (CAR), supporting senior leaders across the University. The register is used to fill short-term and fixed-term opportunities, including executive leave cover and periods of increased operational demand. Executive Assistants play a critical role in enabling senior leaders to operate effectively, providing trusted, high-level support within fast-paced and complex environments.

Responsibilities May Include

• End-to-end executive office support, including diary and inbox management
• Coordination of meetings, committees, travel, events, and executive priorities
• Preparation of high-quality correspondence, reports, briefs, agendas, and minutes
• Management of sensitive and confidential information with discretion
• Coordination of events, projects, and engagement with internal and external stakeholders
• Financial and administrative support, including budget tracking and approvals

Please note: This is an expression of interest register. Candidates will be contacted as suitable opportunities arise that align with their skills, experience, and availability.

Requirements

• Proven experience providing high-level executive or senior administrative support
• Strong judgement, discretion, and confidence engaging with senior stakeholders
• Experience supporting complex offices, projects, events, or financial administration
• Exceptional organisation skills and the ability to manage competing priorities
• Advanced proficiency in Microsoft Office and administrative systems
• A collaborative, adaptable approach and interest in working within a university environment

Contract length can vary from a casual appointment with an hourly rate to a shorter fixed term assignment.

Summary

Salary Details

Hourly rates will generally vary between $56.05 - $64.10 per hour plus 12% super, depending on the level of skill and expertise required to undertake the role.

Further Information

Position related enquiries can be directed to the Talent team at [e-mail].

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer and we encourage our students and staff to respect individuality and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process.

For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia

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