Executive Support Coordinator
Bond University
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Benefits offered by this job
Job summary
Bond University on the Gold Coast seeks an Executive Support Coordinator in the Office of Future Students. The role provides high-level administrative support to the Vice President, Future Students, and senior leaders in a dynamic portfolio.
You will manage calendars, HR requirements, travel, events, and confidential communications while contributing to strategic projects and reports. This is a full-time continuing appointment at Bond University.
Qualifications
- Bachelor’s degree with relevant work experience in an executive support role.
- Strong administrative and organisational skills with the ability to manage competing priorities.
- Excellent written and verbal communication with discretion for confidential information.
- Proficient in Microsoft Office and quick to learn new systems.
Responsibilities
- Provide executive support to the VP-FS, including calendar management, reports, and confidential correspondence.
- Coordinate portfolio operations, HR and financial coordination.
- Manage travel, events, and communications with internal and external stakeholders.
- Represent the VP-FS in communications and serve as a key contact for the Office of Future Students.
- Oversee preparation of executive-level reports and assist with strategic projects.
Skills
Education
Tools
Job description
Office of Future Students
Full-time, Continuing Appointment
Position Reference No: 201395397
- Provide executive and operational support to the Vice President, Future Students and senior portfolio leaders
- Manage communication, calendars, reports, travel, and events for a dynamic university portfolio.
- Join a values-led, globally focused university based on the Gold Coast, with excellent staff benefits
As Australia’s first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.
- Free staff car parking
- Access to flexible work/work from home arrangements#
- Up to 18/26 weeks of parental leave#
- Salary packaging options for FBT and Non-FBT items#
- 17.5% of base salary leave loading
- Free & Confidential Employee Assistance Program available for all staff
- Study assistance for staff and dependents#
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool#
Join Australia’s number one University for teaching, and enjoy staff benefits including:
- Free staff car parking
- 36.75 hour standard work week
- Access to flexible work/work from home arrangements#
- Up to 18/26 weeks of parental leave#
- Salary packaging options for FBT and Non-FBT items#
- 17.5% of base salary leave loading
- Staff wellbeing program
- Free & Confidential Employee Assistance Program available for all staff
- Study assistance for staff and dependents#
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool#
The Office of Future Students (OFS) at Bond University has a clear vision to raise the University’s global reputation as a premium institution with a distinct value proposition, to generate growth opportunities and to encourage more students to consider, engage with, and ultimately choose to study at Bond University. OFS is seeking an Executive Support Coordinator to provide high-level administrative and coordination support to the Vice President, Future Students (VP-FS) and other senior leaders within this dynamic portfolio. This role will ensure the smooth operation of executive functions including HR requirements, diary management, complex travel arrangements, and facilitate strategic communications. If you are detail-oriented and enjoy working in a collaborative environment, this position offers the opportunity to contribute to the success of a prestigious institution known for its innovative approach to education.
- Provide comprehensive executive support to the VP-FS, including managing calendars, preparing reports, and handling confidential correspondence.
- Coordinate portfolio operations, HR, and financial coordination.
- Manage travel arrangements, event coordination, and communications with key internal and external stakeholders.
- Serve as a key point of contact for the Office of Future Students and represent the VP-FS in communications.
- Oversee the preparation of executive-level reports and assist with strategic projects.
About the Person: The successful candidate will possess a bachelor’s degree with relevant work experience in an executive support role, in addition to:
- High level administrative and organisational skills with the ability to manage competing priorities in a fast-paced environment
- Strong communication skills, both written and verbal, with experience in producing high-level reports, analysis of information and presentations.
- Excellent interpersonal skills, and the ability to effectively communicate with key internal and external stakeholders
- Strong digital capability, including confident use of Microsoft Office, with the ability to quickly learn and adapt to new systems.
- High level of discretion and professionalism in handling confidential information.
The salary for the position commences at $85,707 per annum, plus 12% superannuation.
Position-related enquiries can be directed to Cheryl Jolliffe, Vice President, Future Students at vpfs@bond.edu.au.
Applications close: 11:59pm, Sunday 4 October 2026.
Pre-employment checks: Appointment is subject to satisfactory pre-employment checks (including working rights verification, reference checks and a certified copy of your highest qualification). In line with the National Higher Education Code to Prevent and Respond to Gender-based Violence 2025, preferred candidates must complete a Gender-Based Violence (GBV) Declaration, and any offer of employment will be conditional upon the University’s review of the declaration. For more information, please visit our website via this link:
Conditions of employment are offered under a Bond Workplace Agreement (BWA).
Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.
Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process.
For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia
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