Executive Operations Lead, Academic Office

University of Technology Sydney; Sydney; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Flexible work practices

Parental leave

Salary packaging

Job summary

University of Technology Sydney, based in Sydney, seeks two Senior Operations Officers for the Office of the DVC (Academic). Roles involve coordinating executive workflows, drafting briefings, and supporting divisional projects in a busy academic environment.

You will manage communications, maintain records, and use Microsoft 365 and AI tools to improve efficiency while protecting confidentiality and discretion across responsibilities.

Qualifications

• Experience providing project and administrative support in a large organisation.
• Ability to produce clear written correspondence, papers and reports.
• Proven ability to build effective relationships with stakeholders at multiple levels.
• Experience improving administrative systems and records management.
• Proficiency in Microsoft 365 and ability to learn new systems quickly.

Responsibilities

• Coordinating workflows and administrative priorities across the executive office.
• Preparing clear written communications, reports and briefing materials.
• Building relationships across the division and with external stakeholders.
• Resolving operational and administrative queries and escalating when needed.
• Maintaining divisional information and using platforms like SharePoint; leveraging AI tools.
• Handling sensitive matters with discretion and acting appropriately.
• Supporting committees by preparing agendas, minutes and actions.
• Providing project support to the office of the DVC (Academic) and division.
• Ensuring projects align with goals and timelines.

Skills

Organisational skills

Planning

Written communication

Interpersonal communication

Discretion

Digital literacy

AI tools

Education

Degree level qualification

Tools

Microsoft 365

SharePoint

AI tools

Job description

University of Technology Sydney, based in Sydney, seeks two Senior Operations Officers for the Office of the DVC (Academic). Roles involve coordinating executive workflows, drafting briefings, and supporting divisional projects in a busy academic environment.

You will manage communications, maintain records, and use Microsoft 365 and AI tools to improve efficiency while protecting confidentiality and discretion across responsibilities.