Operations Officer

University of Technology Sydney; Sydney; Hybrid; AUD 87,000 - 100,000; Full time

Benefits offered by this job

Flexible work practices

Generous parental leave

Salary packaging opportunities

Job summary

University of Technology Sydney is seeking an Operations Officer to provide essential administrative and operational support within the Faculty of Health. The role involves coordinating events, onboarding staff, and handling procurement, travel, and project tasks.

You will assist the Operations Manager and Senior Operations Officer, contribute to safety and compliance efforts, and maintain efficient office systems, resources, and user queries in a dynamic environment.

Qualifications

• Experience in a large, complex, high-pressured administrative environment.
• Ability to execute complex tasks with high attention to detail under pressure.
• Excellent computer skills, including Outlook, MS Word and MS Excel and ability to learn unfamiliar systems.
• High-level planning and critical thinking skills.
• Willingness to learn and be innovative with strong attention to detail.

Responsibilities

• Provide general administrative, travel and expense, procurement and project support.
• Coordinate events, induction and onboarding activities for staff and contractors.
• Support faculty safety, risk and compliance activities.
• Provide CAD support including processing and training activities.
• Ensure physical resources and workspace are maintained.
• Manage queries related to admin, HR or financial systems, students, visitors, facilities or staff.

Skills

Administrative experience

Attention to detail

Planning

Critical thinking

Willingness to learn

Outlook

MS Word

MS Excel

Systems onboarding

Tools

Databases

Job description

Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australia’s top young university, and located centrally in one of the world’s most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.

About the Role

The Operations Officer is responsible for providing general administrative and operational activities, within a busy office environment, to support the effective and efficient operational management of the Faculty of Health. This will be achieved by supporting the Operations Manager and Senior Operations Officer by:

• Providing a range of general administrative, travel and expense, procurement and project support.
• Coordinating events, induction and onboarding activities for staff and contractors.
• Support faculty safety, risk and compliance activities.
• Providing Casual Academic Contract (CAD) support including processing and training activities.
• Ensuring the physical resources, workspace consumables and common areas are appropriately maintained.
• Managing the resolution of a range of queries as they arise in a timely manner relating to administrative, HR or financial systems, students, visitors, facilities or staff matters.

With examples, please outline within your Cover Letter, how you meet the following key selection criteria:

• Demonstrated experience in a similar administrative role in a large, complex and high-pressured environment.
• Demonstrated ability to execute complex tasks with a keen attention to detail, especially while under pressure
• Excellent computer skills, including the use of databases and common office software packages (including Outlook, MS Word, MS Excel) and ability to rapidly learn unfamiliar systems
• High-level planning and critical thinking skills.
• Willingness to learn and be innovative, with a good attention to detail.

Base Salary Range: $87,295 - $99,865 per annum (HEW 5)

This role attracts 17% superannuation (pension) in addition to the base salary.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

This position is full time and appointment will be made on a continuing basis. A hybrid work arrangement is available which comprises of working 3-4 days onsite at the UTS Broadway Sydney campus with some remote working.

Applicants must have current and valid work rights in Australia for this appointment.

UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors. We appreciate your role in upholding the standards and behaviour expected of our community.

Accessibility

UTS Recruitment care about digital accessibility. If there is any content in our advertising that you have struggled with, please make us aware so that we can make our information accessible to all.

In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact [e-mail] for assistance.

UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we were among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ and applicants from culturally and linguistically diverse backgrounds.