Executive Assistant

UO; Wollongong City Council; On-site; AUD 86,000 - 97,000; Full time

Benefits offered by this job

Superannuation

Job summary

The University of Wollongong (UOW) is seeking an Executive Assistant to provide high-level support to the Executive Director Student Services and senior leaders within the Student Services Division. This role coordinates executive administration, stakeholder engagement, communications and project support to enable strategic priorities and an exceptional student experience.

Key responsibilities include managing complex diaries, coordinating meetings, preparing reports and communications, and

Qualifications

• Experience providing high-level executive assistant, administrative or secretarial support within a complex organisation.
• Exceptional organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
• Strong communication and stakeholder management skills, with the confidence to engage professionally at executive level.
• Advanced digital literacy, including proficiency in Microsoft 365, Microsoft Teams and document and presentation preparation tools.

Responsibilities

• Manage complex diaries, schedules and competing priorities for senior leaders, ensuring alignment with strategic objectives.
• Coordinate meetings, committees and events, including agendas, documentation, logistics and follow-up actions.
• Prepare and manage high-quality correspondence, reports, presentations and communications on behalf of divisional leadership.
• Build productive relationships with internal and external stakeholders while providing professional, confidential and responsive support.

Skills

Executive support

Diary management

Stakeholder management

Secretarial support

Tools

Microsoft 365

Microsoft Teams

PowerPoint

Job description

Make an impact at the University of Wollongong (UOW) — a purpose-driven institution ranked in the top 1% of universities globally.

About the Role

The Executive Assistant provides high-level executive and operational support to the Executive Director Student Services and senior leaders within the Student Services Division. This pivotal role ensures the smooth and efficient operation of the divisional office through the coordination of executive administration, stakeholder engagement, communications, and project support. Working in a dynamic and fast-paced environment, you will act as a trusted partner to senior leaders, enabling them to focus on achieving strategic priorities and delivering an exceptional experience for students.

Key responsibilities

• Manage complex diaries, schedules and competing priorities for senior leaders, ensuring alignment with strategic objectives.
• Coordinate meetings, committees and events, including agendas, documentation, logistics and follow-up actions.
• Prepare and manage high-quality correspondence, reports, presentations and communications on behalf of divisional leadership.
• Build productive relationships with internal and external stakeholders while providing professional, confidential and responsive support.

About the Team

The Student Services Division plays a critical role in supporting student success across the University of Wollongong. Reporting to the Executive Director Student Services, this role works closely with Associate Directors, senior leaders, executive assistants across the Deputy Vice-Chancellor (Education) Portfolio, and a range of internal and external stakeholders. Together, the team delivers high-quality services and initiatives that enhance the student experience and support the University's strategic goals.

What You'll Bring

• Demonstrated experience providing high-level executive assistant, administrative or secretarial support within a complex organisation.
• Exceptional organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
• Strong communication and stakeholder management skills, with the confidence to engage professionally at executive level.
• Advanced digital literacy, including proficiency in Microsoft 365, Microsoft Teams and document and presentation preparation tools.
• Proven ability to handle confidential and sensitive information with discretion, professionalism and sound judgement.
• Employment type: Fixed Term, Full-time appointment (ends 28 April 2027)
• Level 5: $85,682 - $96,898 plus 17% superannuation commensurate with experience and capability
• Location: Wollongong Campus
• Valid Australian work rights required. Visa sponsorship is not available.

For further information about this position, please contact Executive Director, Student Services, Alan McAlpine [e-mail]

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender Based Violence or determined to have engaged in conduct that constitutes Gender Based Violence during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University's employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.