Executive Operations Coordinator

People2People Uk Sf; Sydney; On-site; AUD 75,000 - 110,000; Full time

Job summary

Sydney Frog Recruitment is seeking an Executive & Operations Co-ordinator to support the COO and the Sydney office, coordinating admin tasks, office operations and board support.

The role involves diary management, meeting coordination, and preparing correspondence, reports and presentations. You will liaise with stakeholders across levels and assist with WHS compliance and staff training in a professional services setting.

Qualifications

• Proven experience in an administrative or executive support role, ideally within a professional services environment.
• Strong capability in managing competing priorities and working autonomously.
• Demonstrated ability to engage effectively with stakeholders at all levels.
• Willingness to obtain First Aid certification and/or Fire Warden training.

Responsibilities

• Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
• Prepare correspondence, reports, and presentations as required.
• Co-ordinate internal and external meetings and firm-wide engagements.
• Process and reconcile credit card and expense claims for the MD and COO.
• Act as a primary point of contact for Sydney office services and facilities.
• Support the preparation of Board papers and record minutes during meetings.
• Maintain compliance with WHS requirements and assist with training of support staff.

Skills

Diary management

Meeting coordination

Presentation preparation

Stakeholder engagement

MS Office proficiency

iManage

Aderant

First Aid training

Fire Warden training

Tools

MS Office

iManage

Aderant

Job description

Executive Operations Coordinator

Sydney Frog Recruitment

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Job Description

Job Description

About the organisation

The organisation operates within the legal sector, providing comprehensive support to its leadership team across multiple locations.

About the role

The Executive & Operations Co-ordinator will report to the Chief Operating Officer and play a vital role in supporting the efficient functioning of the firm's leadership and Sydney office. The position involves coordinating administrative tasks, managing office operations, and providing board support.

Key responsibilities

• Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
• Prepare correspondence, reports, and presentations as required.
• Co-ordinate internal and external meetings and firm-wide engagements.
• Process and reconcile credit card and expense claims for the MD and COO.
• Act as a primary point of contact for Sydney office services and facilities.
• Support the preparation of Board papers and record minutes during meetings.
• Maintain compliance with WHS requirements and assist with training of support staff.

Skills & experience

• Proven experience in an administrative or executive support role, ideally within a professional services environment.
• Strong capability in managing competing priorities and working autonomously.
• Demonstrated ability to engage effectively with stakeholders at all levels.
• Intermediate/Advanced MS Suite skills; experience with iManage and/or Aderant is highly regarded.
• Willingness to obtain First Aid certification and/or Fire Warden training.

What’s in it for you

• Opportunity to work in a newly created role within a supportive team.
• Engage with senior management and contribute to the firm's operations.
• Develop skills in a dynamic legal environment.