Office Coordinator

Frog Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Frog Recruitment supports a respected specialist law firm in Sydney CBD seeking an organised Office Coordinator to keep the practice running smoothly. You will assist solicitors, manage billing processes and oversee daily office operations in a hands-on, collaborative environment.

Reporting to the Operations Manager, you will own administration, billing and practice support functions, including trust accounting, file management and rosters.

Qualifications

• Previous experience as an Office Coordinator, Legal Secretary, Executive Assistant or legal support professional within a law firm environment
• Exposure to legal billing and practice management systems
• Understanding of trust accounting processes, with LEAP experience viewed favourably
• Exceptional attention to detail and strong organisational skills

Responsibilities

• Coordinate the end to end billing process, including preparing, reviewing and issuing invoices
• Manage billing cycles and ensure all invoices are processed within required timeframes
• Assist with trust account administration, including trust releases, refunds and banking activities
• Open, maintain and close legal files, including completion of file closure requirements and cost checks
• Coordinate legal support staff rosters and administrative workflows
• Maintain matter lists, practice management records and document management systems
• Book travel and assist with general office administration
• Order stationery and office supplies and ensure the office remains well stocked and organised
• Act as a key support person for solicitors, providing updates and ensuring administrative tasks are completed efficiently

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Tools

LEAP

Practice management system

Job description

Join a respected specialist law firm recognised as a leader in wills and estates law. This is an excellent opportunity for an organised and proactive Office Coordinator to become an integral part of a close knit and collaborative team in the heart of Sydney CBD. In this hands on position, you will play a vital role in keeping the practice running smoothly, supporting solicitors, managing billing processes, and ensuring the office operates efficiently each day.

With a strong reputation in the market and a genuine commitment to teamwork, this firm offers a supportive environment where your contribution will be highly valued and your career can grow alongside the business.

The Role

Reporting to the Operations Manager, you will take ownership of the firm's administration, billing and practice support functions, ensuring everything is completed accurately, efficiently and on time.

Responsibilities

• Coordinate the end to end billing process, including preparing, reviewing and issuing invoices
• Manage billing cycles and ensure all invoices are processed within required timeframes
• Assist with trust account administration, including trust releases, refunds and banking activities
• Open, maintain and close legal files, including completion of file closure requirements and cost checks
• Coordinate legal support staff rosters and administrative workflows
• Maintain matter lists, practice management records and document management systems
• Book travel and assist with general office administration
• Order stationery and office supplies and ensure the office remains well stocked and organised
• Act as a key support person for solicitors, providing updates and ensuring administrative tasks are completed efficiently

About You

• Previous experience as an Office Coordinator, Legal Secretary, Executive Assistant or legal support professional within a law firm environment
• Exposure to legal billing and practice management systems
• Understanding of trust accounting processes, with LEAP experience viewed favourably
• Exceptional attention to detail and strong organisational skills
• Ability to manage competing priorities and meet deadlines
• Professional communication skills and an excellent client service approach
• A proactive mindset with the confidence to identify issues and work towards solutions
• Ability to work independently while contributing positively to a team environment
• Available to work on site in Sydney CBD, Monday to Friday from 9.00am to 5.00pm

Culture and Benefits

• Join a highly regarded and established specialist law firm
• Supportive, collaborative and down to earth team culture
• Modern CBD office with easy access to transport and amenities
• Genuine opportunity to become a trusted and valued member of the team
• Competitive salary based on experience and capability
• Long term career development opportunities as the firm continues to grow
• Stable, full time position with strong internal support

This is an excellent opportunity for a motivated legal support professional who enjoys taking ownership, working closely with lawyers, and being at the centre of a busy and successful practice.

As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.