Executive Assistant to CFO & EGM

Sharp & Carter; Melbourne; Hybrid; AUD 100,000 - 140,000; Full time

Benefits offered by this job

Hybrid working options

Flexible hours

Culture & involvement in employee well

Job summary

Sharp & Carter in Melbourne seeks an experienced Executive Assistant to support the CFO & EGM. The role focuses on high-level executive assistance, culture, connection and operational excellence across the organisation.

You will partner closely with a leadership team to drive organizational effectiveness, employee experience and streamlined processes, with flexibility for hybrid working arrangements.

Qualifications

• Experience supporting senior executives and managing multiple time-critical priorities.
• Excellent diary, inbox and document management capabilities.
• Strong stakeholder relationship skills with internal and external partners.
• Discretion, professionalism and ability to handle sensitive information.

Responsibilities

• Provide proactive executive support to CFO & EGM, including complex diary planning and inbox management.
• Serve as trusted point of contact for senior stakeholders, both internal and external.
• Coordinate executive meetings, agendas, documentation and action tracking.
• Prepare reports, presentations, board papers and key business documents.
• Arrange travel, expenses and broader executive administration activities.
• Collaborate with the EA team to create a seamless leadership experience.
• Support employee engagement initiatives, events and projects that enhance workplace culture.
• Ensure the office environment delivers an exceptional experience for staff, visitors and stakeholders.
• Identify and suggest process improvements to enhance efficiency.

Skills

Executive support

Diary management

Stakeholder management

Communication

Event coordination

Job description

Executive Assistant to CFO & EGM | Executive Partnership Role

Melbourne Inner City Location

An exciting opportunity has become available for an experienced Executive Assistant to join a highly regarded, progressive organisation that is redefining the way people work. With a strong focus on innovation, flexibility and creating an exceptional employee experience, this business is at the forefront of modern workplace practices.

Supporting two highly respected members of the Executive Leadership Team, this role will see you operate as a true business partner, providing high-level executive support while playing an important role in driving culture, connection and operational excellence across the organisation.

About the role

• Providing proactive executive support including complex diary and inbox management
• Acting as a trusted point of contact for senior internal and external stakeholders
• Coordinating executive meetings, preparing agendas, documentation and following up on key actions
• Supporting the preparation of reports, presentations, board papers and key business documents
• Coordinating travel, expenses, invoicing and broader executive administration
• Partnering closely with the wider Executive Assistant team to create a seamless experience for the leadership group
• Supporting employee engagement initiatives, events and projects that bring the workplace culture to life
• Ensuring the office environment provides an exceptional experience for employees, visitors and stakeholders
• Identifying opportunities to improve processes, efficiencies and ways of working

About you

• Previous experience supporting executives at a senior leadership level
• Exceptional organisation skills and the ability to manage competing priorities
• Strong attention to detail and ability to produce high-quality documentation
• A proactive mindset with the confidence to take initiative and drive outcomes
• Outstanding communication skills and the ability to build relationships at all levels
• High emotional intelligence, professionalism and discretion
• A genuine passion for people, culture and creating positive workplace experiences

What's on offer

• Join a successful, purpose-driven and progressive organisation
• Work alongside a collaborative and highly engaged leadership team
• Genuine flexibility, including hybrid working options
• A business that embraces modern ways of working, including shorter working hours
• Opportunity to contribute beyond traditional EA responsibilities and make a meaningful impact
• Supportive, values-led culture where people are genuinely at the centre of everything they do