Executive Assistant to the CEO, COO & Head of People

CBRE Asia Pacific; Sydney; On-site; AUD 80,000 - 120,000; Full time

Job summary

CBRE Asia Pacific is seeking an experienced Executive Assistant in Sydney to support the CEO, COO and People Director for the Pacific region. You will manage calendars, travel, governance, and high-level administration to ensure priorities move forward with professionalism and discretion.

You will collaborate with senior leaders across Australia, New Zealand and offshore teams, acting as a central point of coordination in a fast-moving environment, and you will drive efficiency through Microsoft

Qualifications

• Experience supporting multiple senior executives or C-suite leaders.
• Strong diary, travel, meeting and stakeholder management capability.
• Excellent judgement and discretion when handling sensitive information.
• Advanced Microsoft 365 skills across Outlook, Teams, Word, PowerPoint and Excel.
• A proactive, organised and solutions-focused approach.
• Comfortable working independently while managing changing priorities.

Responsibilities

• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate Executive Committee and leadership meetings, including agendas, papers, minutes and actions.
• Prepare presentations, briefing packs, correspondence and executive-ready documentation.
• Process expenses, reconciliations, invoices and approvals accurately and on time.
• Coordinate leadership events, conferences and major Pacific initiatives including Circle of Excellence activities.
• Build strong relationships across leaders, stakeholders, EAs and service teams.
• Identify opportunities to streamline administration through Microsoft 365, automation and approved AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow-through on actions.

Skills

Diary management

Stakeholder management

Discretion

Microsoft 365

Organised

Proactive

Independent work

Travel management

Tools

Outlook

Teams

Word

PowerPoint

Excel

Microsoft 365

Job description

Own executive operations, governance and major leadership events

Use AI and automation to improve how work gets done

Sydney CBD |Land of the Gadigal People

Some Executive Assistant roles are about managing diaries. This role is about helping shape how a leadership team operates.

Supporting CBRE's CEO, COO and People Director for Pacific, you'll be a trusted partner behind the scenes, ensuring priorities move forward, leadership forums run smoothly, and critical activities are delivered with professionalism, discretion and care.

You'll work closely with senior leaders across Australia, New Zealand and offshore teams, acting as a central point of coordination in a highly connected and fast-moving environment.

About the role

You'll provide high-quality executive support across calendar management, governance, travel, events and operational coordination. Equally comfortable handling confidential information, solving problems and improving processes, you'll bring a proactive approach and a genuine desire to make life easier for the people you support.

What you'll do

• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate Executive Committee and leadership meetings, including agendas, papers, minutes and actions.
• Prepare presentations, briefing packs, correspondence and executive-ready documentation.
• Process expenses, reconciliations, invoices and approvals accurately and on time.
• Coordinate leadership events, conferences and major Pacific initiatives including Circle of Excellence activities.
• Build strong relationships across leaders, stakeholders, EAs and service teams.
• Identify opportunities to streamline administration through Microsoft 365, automation and approved AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow-through on actions.

About you

• Experience supporting multiple senior executives or C-suite leaders.
• Strong diary, travel, meeting and stakeholder management capability.
• Excellent judgement and discretion when handling sensitive information.
• Advanced Microsoft 365 skills across Outlook, Teams, Word, PowerPoint and Excel.
• A proactive, organised and solutions-focused approach.
• Comfortable working independently while managing changing priorities.

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We welcome and encourage First Nations People to apply. Be inspired to elevate your career to new heights. We look forward to hearing from you! #WeAreCBRE

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.