Executive Office Partner: Governance & Board Support

MSF Australia; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

MSF Australia is seeking an experienced executive assistant to support the Executive Director and Leadership Team. You will coordinate the Executive Office, manage complex schedules, governance and board administration, and ensure deadlines are met.

You will partner with the Executive Director and Leadership Team to drive strategic planning, manage communications, and oversee organisational logistics. A calm, proactive approach and discretion with confidential information are essential, with

Qualifications

• Substantial experience in an EA or senior executive support role.
• Exceptional organisational and planning skills across competing priorities and multiple stakeholders.
• Strong written and verbal communication; able to draft clear correspondence and concise meeting minutes.
• Discretion and integrity in handling confidential information at all times.
• Experience in financial administration including budget preparation, credit card reconciliation and expense reporting.
• Project management capabilities to coordinate complex logistics and multiple workstreams to deadline.

Responsibilities

• Provide proactive executive support to the Executive Director, including diary management, correspondence, travel coordination and meeting preparation.
• Support Leadership Team through agenda management, action tracking, meeting coordination and strategic planning activities.
• Coordinate Board and governance administration, ensuring high‑quality papers and reporting are prepared and submitted within agreed timeframes.
• Manage internal and external executive communications and maintain relationships with stakeholders across MSF movement and external partners.
• Support organisational crisis preparedness activities through coordination of SILT Information Manager function.

Skills

Executive support

Diary management

Governance administration

Stakeholder management

Budgeting

Project management

Microsoft 365

Microsoft SharePoint

Tools

Microsoft 365

SharePoint

Job description

MSF Australia is seeking an experienced executive assistant to support the Executive Director and Leadership Team. You will coordinate the Executive Office, manage complex schedules, governance and board administration, and ensure deadlines are met.

You will partner with the Executive Director and Leadership Team to drive strategic planning, manage communications, and oversee organisational logistics. A calm, proactive approach and discretion with confidential information are essential, with