Executive Assistant - Asset Management - Initial 6M Contract (Temp To Perm)

Everi Pty; Sydney; Presencial; AUD 80.000 - 110.000; Jornada completa

Descripción de la vacante

MSF is seeking an Executive Assistant to provide proactive support to the Executive Director, Leadership Team and Executive Office. The role involves diary management, governance and Board administration, and coordinating executive communications and logistics.

You will work closely with the Executive Director, ensuring priorities are managed, deadlines met, and complex schedules are coordinated across multiple stakeholders.

Formación

• Substantial experience in an EA or senior executive support role.
• Strong organisational and planning skills with ability to manage multiple priorities.
• Exceptional written and verbal communication, including concise minutes.

Responsabilidades

• Provide proactive executive support: diary management, correspondence, travel coordination, meeting preparation.
• Support Leadership Team through agenda management, action tracking and planning.
• Coordinate Board and governance administration with timely papers and reports.
• Manage internal and external executive communications and stakeholder relationships.
• Support organisational crisis preparedness through SILT Information Manager coordination.

Conocimientos

Executive support

Calendar management

High-level communication

Stakeholder mgmt

Discretion & integrity

Project coordination

Budget basics

MSF familiarity

Herramientas

Microsoft 365 suite

Descripción del empleo

Executive Assistant

2000 Sydney MSF Domestic Human Resources

Job Description

Description

Médecins Sans Frontières/Doctors Without Borders (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by conflict, epidemics, disasters or exclusion from healthcare. MSF’s actions are guided by medical ethics and the principles of impartiality, independence, and neutrality.

Reporting to the Executive Director, this accountable position will play a critical role in ensuring the Executive Director, Leadership Team and broader Executive Office operate effectively and efficiently.

As the central coordination point for the Executive Office, you will manage complex schedules, governance and Board administration, leadership team planning, executive communications and organisational logistics. You will act as a trusted partner to the Executive Director, proactively managing priorities, facilitating information flow and ensuring key commitments and deadlines are met.

Accountabilities will include:

• Providing proactive executive support to the Executive Director, including diary management, correspondence, travel coordination and meeting preparation.
• Supporting the effectiveness of the Leadership Team through agenda management, action tracking, meeting coordination and strategic planning activities.
• Coordinating Board and governance administration, ensuring high-quality papers and reporting are prepared and submitted within agreed timeframes.
• Managing internal and external executive communications and maintaining strong relationships with stakeholders across the MSF movement and external partners.
• Supporting organisational crisis preparedness activities through coordination of the Strategic Incident Leadership Team (SILT) Information Manager function.

This is a dynamic position offering the opportunity to work closely with MSFA’s Executive Director and Leadership Team, contributing directly to organisational strategy, governance and operational excellence.

What you will bring

• Substantial experience in an EA or senior executive support role, with a demonstrated track record supporting senior leadership.
• Exceptional organisational and planning skills, including experience managing complex, competing priorities across multiple stakeholders.
• Strong written and verbal communication skills, including the ability to draft clear, professional correspondence and concise meeting minutes.
• Sound judgment and the ability to work proactively and independently, including taking initiative in the absence of clear direction.
• Demonstrated ability to handle confidential information with discretion and act with integrity at all times.
• Experience in financial administration, including budget preparation, credit card reconciliation, and expense reporting.
• Project management capability, including the ability to coordinate complex logistics and manage multiple workstreams to deadline.
• Proficiency in Microsoft 365 (including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).
• Familiarity with or interest in the humanitarian sector, with an understanding of the MSF mandate, is desirable.
• Current right to work in Australia.