Executive Office & Facilities Coordinator

RGIT Australia; Sydney; On-site; AUD 45,000 - 60,000; Part time

Job summary

Arkadia seeks an Office Coordinator to support Arkadia Property with administrative, guest relations and general office management duties. This part-time permanent role focuses on ensuring the office runs smoothly in a dynamic asset management environment.

The ideal candidate will be detail oriented, proactive and an excellent communicator, with hands-on office support experience and the ability to liaise with multiple stakeholders across Arkadia’s property, hospitality and investment teams.

Qualifications

• Experience in a hands-on Office Administrator, Team Assistant, coordination or customer service position.
• Demonstrated experience providing support across a range of responsibilities, tasks, events, project support and provided assistance to multiple staff members.
• Strong administration and PC skills including Microsoft Office, AV equipment, online collaboration tools and other corporate systems and technologies.
• Prior experience in liaising with and managing multiple internal and external stakeholders ensuring the highest levels of service, professionalism and a forward-thinking approach is maintained in all customer interactions.
• Displays the highest levels of corporate presentation and service across a diverse range of customers and within a phone based, email correspondence and face to face setting.
• Full right to work in Australia, proof of Residency/Citizenship.

Responsibilities

• Be the key contact for office, facilities and building management issues.
• Ensure all office Work, Health and Safety, fire safety and security requirements are met.
• Confidently operate the Audio Visual and video conferencing equipment including setup for presentations and troubleshooting.
• Induct and train all new starters on our office management procedures and facilities.
• Be responsible and accountable for ensuring all Office Management activities and Operations are delivered to the highest standards of service and presentation within all areas of our office.
• Management of office archives.
• Account contact and Management of key subscriptions and business services Uber, Optus, Telstra, News Papers, Rp Data, Near Map, IT Global, Opal, Cab charge, Nespresso.
• Check the office post box and arrange couriers when required.
• Ordering and monitoring of stationery, and office consumables.
• Organisation of team social events and days of significance.
• Managing petty cash for executive lunches and small items.
• Manage office cleaners and manage any required induction and waivers for trades people doing work within the office.

Skills

Office administration

Coordination

Customer service

Microsoft Office

AV equipment

Stakeholder management

Tools

Microsoft Office

AV equipment

Online collaboration tools

Job description

Arkadia seeks an Office Coordinator to support Arkadia Property with administrative, guest relations and general office management duties. This part-time permanent role focuses on ensuring the office runs smoothly in a dynamic asset management environment.

The ideal candidate will be detail oriented, proactive and an excellent communicator, with hands-on office support experience and the ability to liaise with multiple stakeholders across Arkadia’s property, hospitality and investment teams.