Executive Office & Board Support Manager

Tungsten Mining NL; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

Tungsten Mining NL is seeking an experienced Office Manager to lead the day-to-day administration of our Perth office. You will be the first point of contact for visitors and vendors, ensuring a professional and efficient environment while providing high-level executive support to the leadership team.

You will manage facilities, travel, budgets and records, coordinate safety and IT onboarding, and contribute to a well-run office that supports the company’s growth in the Australian mining sector.

Qualifications

• Minimum 5 years' experience in an Office Manager, Executive Assistant or Senior Administration role.
• Experience supporting senior executives and/or Boards.
• Strong administration, organisational and communication skills.
• Advanced Microsoft 365 skills including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience managing suppliers, service providers, office operations and budgets.
• Experience within mining, resources, exploration or ASX-listed organisations.

Responsibilities

• Manage reception, visitors, meeting rooms, office correspondence and telephone enquiries.
• Oversee office facilities, supplies, service providers, building management and lease administration.
• Coordinate corporate travel arrangements including flights, accommodation and itineraries.
• Organise corporate functions, stakeholder events, Board meetings and team activities.
• Provide administration and coordination support to executives and Board activities.
• Process expense claims, purchase orders, supplier invoices and office-related expenditure.
• Maintain electronic and hard copy filing systems, records and document control processes.
• Coordinate office health, safety and emergency management activities.
• Liaise with IT providers to support employee onboarding, equipment and system administration.

Skills

Office management

Executive support

Stakeholder engagement

Budget management

MS 365 proficiency

Tools

Xero

MYOB

SharePoint

MS Teams

Job description

Tungsten Mining NL is seeking an experienced Office Manager to lead the day-to-day administration of our Perth office. You will be the first point of contact for visitors and vendors, ensuring a professional and efficient environment while providing high-level executive support to the leadership team.

You will manage facilities, travel, budgets and records, coordinate safety and IT onboarding, and contribute to a well-run office that supports the company’s growth in the Australian mining sector.