Office Manager

Tungsten Mining NL; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

Tungsten Mining NL is seeking an experienced Office Manager to lead the day-to-day administration of our Perth office. You will be the first point of contact for visitors and vendors, ensuring a professional and efficient environment while providing high-level executive support to the leadership team.

You will manage facilities, travel, budgets and records, coordinate safety and IT onboarding, and contribute to a well-run office that supports the company’s growth in the Australian mining sector.

Qualifications

• Minimum 5 years' experience in an Office Manager, Executive Assistant or Senior Administration role.
• Experience supporting senior executives and/or Boards.
• Strong administration, organisational and communication skills.
• Advanced Microsoft 365 skills including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience managing suppliers, service providers, office operations and budgets.
• Experience within mining, resources, exploration or ASX-listed organisations.

Responsibilities

• Manage reception, visitors, meeting rooms, office correspondence and telephone enquiries.
• Oversee office facilities, supplies, service providers, building management and lease administration.
• Coordinate corporate travel arrangements including flights, accommodation and itineraries.
• Organise corporate functions, stakeholder events, Board meetings and team activities.
• Provide administration and coordination support to executives and Board activities.
• Process expense claims, purchase orders, supplier invoices and office-related expenditure.
• Maintain electronic and hard copy filing systems, records and document control processes.
• Coordinate office health, safety and emergency management activities.
• Liaise with IT providers to support employee onboarding, equipment and system administration.

Skills

Office management

Executive support

Stakeholder engagement

Budget management

MS 365 proficiency

Tools

Xero

MYOB

SharePoint

MS Teams

Job description

Tungsten Mining (ASX: TGN) is an Australian critical minerals company advancing a portfolio of world-class tungsten assets. Our people are helping shape internationally recognised projects that will strengthen, secure and diversify tungsten supply for Australia and its partners across the globe. Working alongside an experienced and entrepreneurial team, your expertise, initiative and professionalism will contribute directly to the continued growth and success of the business.

The Role

Reporting to the Chief Financial Officer, the Office Manager will be responsible for the day‑to‑day management of our Perth office while providing high level administrative and executive support across the organisation. As the first point of contact for visitors, suppliers and stakeholders, you will ensure our office operates efficiently and maintains a professional, welcoming environment.

Key responsibilities include:

Manage reception, visitors, meeting rooms, office correspondence and telephone enquiries.

Oversee office facilities, supplies, service providers, building management and lease administration.

Coordinate corporate travel arrangements including flights, accommodation and itineraries.

Organise corporate functions, stakeholder events, Board meetings and team activities.

Provide administration and coordination support to executives and Board activities.

Process expense claims, purchase orders, supplier invoices and office-related expenditure.

Maintain electronic and hard copy filing systems, records and document control processes.

Coordinate office health, safety and emergency management activities.

Liaise with IT providers to support employee onboarding, equipment and system administration.

About You

You are a highly organised and proactive administration professional who thrives in a fast paced environment. You enjoy juggling competing priorities, take pride in maintaining a well‑run office and can confidently engage with stakeholders at all levels. You bring a professional approach, strong attention to detail and the ability to handle confidential information with discretion.

Qualifications & Experience

Minimum 5 years' experience in an Office Manager, Executive Assistant or Senior Administration role.

Experience supporting senior executives and/or Boards.

Strong administration, organisational and communication skills.

Advanced Microsoft 365 skills including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.

Experience managing suppliers, service providers, office operations and budgets.

Experience within mining, resources, exploration or ASX-listed organisations.

Exposure to accounting systems such as Xero or MYOB.

Who is Tungsten Mining?

Tungsten Mining is an Australian critical minerals company focused on the development of tungsten projects across Australia. Our flagship assets include the globally significant Mt Mulgine Project in Western Australia and the shovel‑ready Watershed Project in North Queensland, together forming one of the world's largest tungsten development portfolios.

Tungsten Mining is an Australian critical minerals company focused on the development of tungsten projects across Australia. Our flagship assets include the globally significant Mt Mulgine Project in Western Australia and the shovel‑ready Watershed Project in North Queensland, together forming one of the world's largest tungsten development portfolios.

Tungsten Mining is an Australian critical minerals company focused on the development of tungsten projects across Australia. Our flagship assets include the globally significant Mt Mulgine Project in Western Australia and the shovel‑ready Watershed Project in North Queensland, together forming one of the world's largest tungsten development portfolios.