Executive Medical Secretary — Hospital Administration & Coordination

NSW Health; Sydney; On-site; AUD 78,000 - 80,000; Full time

Job summary

NSW Health—Auburn District Hospital is seeking an experienced Administration Officer Level 4 to provide high-level administrative support to Heads of Department and senior medical staff. You will manage diaries, prepare correspondence and presentations, and coordinate meetings and stakeholder communications in a hospital setting.

Key duties include payroll-related roster and leave processing, recruitment coordination, onboarding and performance review administration, and building strong

Qualifications

• Demonstrated experience in providing secretarial and administrative support at a senior level.
• Strong diary management, correspondence handling and minute-taking abilities.
• Ability to coordinate meetings, agendas, minutes and stakeholder communications.
• Experience with payroll-related activities including rosters, leave processing and pay adjustments.
• Knowledge of and ability to support recruitment, onboarding and performance review processes.
• Excellent written and verbal communication skills with attention to detail.

Responsibilities

• Provide high-level secretarial and administrative support to Heads of Department and senior medical staff.
• Coordinate diverse activities to ensure smooth operation of medical departments.
• Manage diaries, correspondence and presentation preparation.
• Coordinate departmental meetings, agendas, minutes, bookings and communications.
• Support payroll duties including rosters, leave processing and pay adjustments.
• Assist with recruitment, onboarding and performance review administration.
• Build relationships with internal and external stakeholders in a fast-paced hospital environment.

Skills

Secretarial support

Diary management

Correspondence

Minutes & minutes taking

Presentation preparation

Meeting coordination

Payroll & rosters

Leave processing

Recruitment coordination

Onboarding processes

Performance review administration

Stakeholder communications

Time management

Microsoft Office

Medical terminology

Drafting correspondence

Tools

Microsoft Office

HPEC

VMoney

iPM

Job description

NSW Health—Auburn District Hospital is seeking an experienced Administration Officer Level 4 to provide high-level administrative support to Heads of Department and senior medical staff. You will manage diaries, prepare correspondence and presentations, and coordinate meetings and stakeholder communications in a hospital setting.

Key duties include payroll-related roster and leave processing, recruitment coordination, onboarding and performance review administration, and building strong