Administration Secretary Level 4

Western Sydney Local Health District; Cumberland; On-site; AUD 78,000 - 80,000; Full time

Job summary

Western Sydney Local Health District is seeking a permanent full-time Administration Officer Level 4 to support senior medical leaders at Auburn District Hospital. You will provide high-level executive support, manage diaries, payroll rosters and recruitment tasks, and help ensure smooth hospital operations across multiple specialties.

The role offers autonomy in a dynamic hospital environment, opportunities to work with Heads of Department and Staff Specialists, and a collaborative team

Qualifications

• Demonstrated experience in providing secretarial and administrative support at a senior level.
• Demonstrated high level communication skills both verbal and written.
• Excellent time management and advanced organisation skills with attention to detail.
• Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.
• The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
• Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
• Knowledge of the functions and services associated with working in a hospital or health environment.
• Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM.

Responsibilities

• Providing comprehensive secretarial and administrative support, including diary management, correspondence and presentation preparation
• Coordinating departmental meetings, agendas, minutes, conference bookings and stakeholder communications
• Managing payroll-related activities including rosters, leave processing, pay adjustments and VMO claim administration
• Supporting medical workforce activities including recruitment coordination, onboarding processes and performance review administration
• Building strong relationships with internal and external stakeholders while balancing competing priorities in a fast-paced healthcare setting

Skills

Senior-level secretarial support

Verbal and written communication

Time management

Interpersonal skills

Microsoft Office

Medical terminology

Meeting support

Recruitment coordination

Tools

HPEC

VMoney

iPM

Job description

Support senior medical leaders in a dynamic hospital environment

Variety, autonomy and exposure across multiple medical specialties

Join a collaborative team dedicated to exceptional patient care

Manage executive-level medical administration, coordinate complex schedules, support workforce processes and help keep hospital services running smoothly.

Employment Type: Permanent Full Time Position Classification: Administration Officer Level 4 Remuneration: $78,183.85 - $79,973.57 per annum + super + ADO Hours Per Week: 38 Location: Auburn District Hospital

Where you'll be working Auburn District Hospital is a vibrant and community-focused hospital committed to delivering high-quality healthcare services.

What you'll be doing

This is a pivotal administrative and secretarial position providing high-level support to Heads of Department, Staff Specialists and other medical staff. Working with a high degree of autonomy, you'll coordinate a diverse range of activities to ensure the smooth operation of medical departments and support the delivery of quality healthcare services.

Work alongside experienced medical specialists and healthcare leaders

Be part of a collaborative and supportive multidisciplinary environment

Enjoy a varied role with opportunities to develop your administrative expertise

Contribute to services that directly support patient care and outcomes

Gain exposure to a broad range of medical specialties and hospital operations

Key responsibilities include

• Providing comprehensive secretarial and administrative support, including diary management, correspondence and presentation preparation
• Coordinating departmental meetings, agendas, minutes, conference bookings and stakeholder communications
• Managing payroll-related activities including rosters, leave processing, pay adjustments and VMO claim administration
• Supporting medical workforce activities including recruitment coordination, onboarding processes and performance review administration
• Building strong relationships with internal and external stakeholders while balancing competing priorities in a fast-paced healthcare setting

Selection Criteria

• Demonstrated experience in providing secretarial and administrative support at a senior level.
• Demonstrated high level communication skills both verbal and written.
• Excellent time management and advanced organisation skills with attention to detail.
• Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.
• The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
• Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
• Knowledge of the functions and services associated with working in a hospital or health environment.
• Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM.

Applications Close: 19th November 2026

Need more information?

• Find out more about applying for this position.
• Review the detailed Position Description for insights into role requirements and criteria.
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Kavitha Senthil Kumar on [e-mail]

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations.

For more information, please visit https://www.steppingup.health.nsw.gov.au/.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.