Senior Medical Admin Secretary – Autonomy & Impact

Western Sydney Local Health District; Cumberland; On-site; AUD 78,000 - 80,000; Full time

Job summary

Western Sydney Local Health District is seeking a permanent full-time Administration Officer Level 4 to support senior medical leaders at Auburn District Hospital. You will provide high-level executive support, manage diaries, payroll rosters and recruitment tasks, and help ensure smooth hospital operations across multiple specialties.

The role offers autonomy in a dynamic hospital environment, opportunities to work with Heads of Department and Staff Specialists, and a collaborative team

Qualifications

• Demonstrated experience in providing secretarial and administrative support at a senior level.
• Demonstrated high level communication skills both verbal and written.
• Excellent time management and advanced organisation skills with attention to detail.
• Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.
• The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
• Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
• Knowledge of the functions and services associated with working in a hospital or health environment.
• Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM.

Responsibilities

• Providing comprehensive secretarial and administrative support, including diary management, correspondence and presentation preparation
• Coordinating departmental meetings, agendas, minutes, conference bookings and stakeholder communications
• Managing payroll-related activities including rosters, leave processing, pay adjustments and VMO claim administration
• Supporting medical workforce activities including recruitment coordination, onboarding processes and performance review administration
• Building strong relationships with internal and external stakeholders while balancing competing priorities in a fast-paced healthcare setting

Skills

Senior-level secretarial support

Verbal and written communication

Time management

Interpersonal skills

Microsoft Office

Medical terminology

Meeting support

Recruitment coordination

Tools

HPEC

VMoney

iPM

Job description

Western Sydney Local Health District is seeking a permanent full-time Administration Officer Level 4 to support senior medical leaders at Auburn District Hospital. You will provide high-level executive support, manage diaries, payroll rosters and recruitment tasks, and help ensure smooth hospital operations across multiple specialties.

The role offers autonomy in a dynamic hospital environment, opportunities to work with Heads of Department and Staff Specialists, and a collaborative team