Executive Assistant to Two Senior Leaders — 4-Week Temp

Mars Recruitment; Sydney; On-site; AUD 111,000 - 166,000; Full time

Job summary

Mars Recruitment in Sydney is seeking an experienced Executive Assistant to support two senior executives on a short-term basis. You will manage complex diaries, coordinate domestic and international travel, and prepare briefing packs to enable leaders to focus on strategic priorities.

The role requires proactive, highly organized professionals who communicate effectively with stakeholders at all levels and can work autonomously in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant supporting senior executives.
• Strong diary management and complex travel coordination experience.
• Exceptional organisational and time management skills.
• Ability to confidently manage competing priorities in a fast-paced environment.
• Proactive, solutions-focused approach with excellent attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level Executive Assistant support to two senior executives.
• Manage complex and constantly changing diaries, calendars and meeting schedules.
• Coordinate domestic and international travel, including flights, accommodation, itineraries and logistics.
• Prepare meeting agendas, presentations, briefing packs and other executive documentation.
• Manage correspondence, emails and communications on behalf of senior leaders.
• Coordinate internal and external meetings, including room bookings, catering and stakeholder management.
• Build strong relationships with internal teams and external stakeholders.
• Manage expenses, credit card reconciliations and invoice processing.
• Assist with leadership meetings, team events, off-sites and ad hoc projects.
• Act as a trusted point of contact, handling confidential and sensitive information with discretion.
• Provide light-touch administrative support to the wider team and assist with the smooth running of the office.

Skills

Diary management

Travel coordination

Stakeholder engagement

Documentation preparation

Communication skills

Tools

Microsoft Office

Job description

Mars Recruitment in Sydney is seeking an experienced Executive Assistant to support two senior executives on a short-term basis. You will manage complex diaries, coordinate domestic and international travel, and prepare briefing packs to enable leaders to focus on strategic priorities.

The role requires proactive, highly organized professionals who communicate effectively with stakeholders at all levels and can work autonomously in a fast-paced environment.