Senior Executive Assistant | CBD On-site, Permanent

Mars Recruitment; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Mars Recruitment is seeking an experienced Executive Assistant to support senior stakeholders in a fast-paced, high-performing environment in Sydney CBD. You’ll be at the centre of operations—anticipating needs and delivering polished support at pace.

In this permanent, full-time role, you’ll manage complex diary tasks, travel, meetings, and confidential information with discretion, building relationships across the business and driving efficient admin to enable leaders to focus on strategic

Qualifications

• Proven experience as an Executive Assistant or Senior Team Assistant supporting senior leaders.
• Strong capability across diary management, travel coordination, meetings and stakeholder management.
• Excellent attention to detail, organisation, and the ability to juggle competing deadlines.
• Proactive, solutions-focused approach; able to work autonomously and take initiative.

Responsibilities

• Complex diary management across multiple stakeholders; proactive conflict resolution and prioritisation
• Arrange end-to-end travel (flights, accommodation, itineraries, last-minute changes)
• Coordinate meetings (in-person/virtual): room bookings, agendas, materials, minutes/actions as required
• Support team logistics and event coordination (internal events, offsites, visitors)
• Prepare, format and proofread presentations and documents (PowerPoint/Word/Excel)
• Triage requests, manage timelines, and follow up on actions to keep work moving
• Maintain accurate records and improve simple processes to streamline admin

Skills

Diary management

Travel coordination

Meetings coordination

Stakeholder management

Attention to detail

Organisation

Discretion

Communication

Autonomy

Tools

Microsoft Office

Job description

Mars Recruitment is seeking an experienced Executive Assistant to support senior stakeholders in a fast-paced, high-performing environment in Sydney CBD. You’ll be at the centre of operations—anticipating needs and delivering polished support at pace.

In this permanent, full-time role, you’ll manage complex diary tasks, travel, meetings, and confidential information with discretion, building relationships across the business and driving efficient admin to enable leaders to focus on strategic