Elite Executive Assistant to C‑Suite Leaders

Anduril; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Job summary

Anduril Industries’ Maritime Division in Sydney is seeking a Senior Executive Assistant to provide complex, professional support to 2–3 VPs, acting as a trusted liaison and primary contact for internal and external stakeholders.

The role emphasizes meticulous calendar management, travel planning across time zones, and driving cross‑functional projects while maintaining confidentiality and discretion under pressure.

Qualifications

• Minimum 7 years supporting VP to C-suite in a fast-paced corporate environment.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to balance multi-departmental projects with minimal supervision.
• Discretion and judgment in confidential matters.
• Proficiency in scheduling meetings across multiple time zones.
• Project management experience preferred.

Responsibilities

• Provide high‑level admin support to 2–3 VPs: calendars, reports, drafting correspondence, travel plans, meetings.
• Scope and coordinate critical projects by prioritizing tasks and coordinating stakeholders.
• Plan day‑to‑day admin tasks to ensure smooth executive workflow.
• Represent Executives with internal and external clients.
• Maintain Executives schedules and be primary contact for access.
• Identify opportunities to create new processes and systems.
• Prepare reports for Executives and liaise with senior leadership.
• Draft memos, emails, agendas, notes, reports, presentations to high standards.
• Plan, execute, oversee, and facilitate all logistical aspects for on‑site VIP meetings and events.
• Manage sensitive matters with confidentiality and discretion.
• Arrange travel, accommodations, itineraries, and related correspondence.

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Discretion & confidentiality

Time zone scheduling

Project coordination

Stakeholder management

Tools

MS Office Suite

Job description

Anduril Industries’ Maritime Division in Sydney is seeking a Senior Executive Assistant to provide complex, professional support to 2–3 VPs, acting as a trusted liaison and primary contact for internal and external stakeholders.

The role emphasizes meticulous calendar management, travel planning across time zones, and driving cross‑functional projects while maintaining confidentiality and discretion under pressure.