Executive Assistant to Senior Leader, Property & Assets

Omaya Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Supportive team culture

Career growth opportunities

Team events and connection outside day

Job summary

Omaya Group is seeking a highly organised Executive Assistant to support a senior executive within our Property & Assets team in Sydney. You will manage a complex calendar, prepare board papers, coordinate stakeholders and assist with both professional and personal administration to keep the executive running smoothly.

The role offers varied responsibilities across property development and asset portfolios, with a proactive, detail-oriented professional who thrives in a fast-paced environment.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting an executive leader.
• Experience within property, construction, development, infrastructure or a related industry.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.

Responsibilities

• Complex calendar, meeting and travel management.
• Coordinating executive communications and correspondence.
• Preparing reports, presentations, board papers and meeting agendas.
• Managing confidential information with professionalism and discretion.
• Assisting with project administration across property and asset portfolios.
• Coordinating consultants, contractors, tenants and key stakeholders.
• Maintaining records, contracts and documentation systems.
• Tracking actions, deadlines and project milestones.
• Supporting budgeting, invoicing and general administration activities.
• Assisting with personal and life administration as required.

Skills

Advanced MS Office

Excellent calendar management

Communication skills

Proactive and autonomous

Attention to detail

Stakeholder coordination

Tools

Microsoft Office Suite

Job description

Omaya Group is seeking a highly organised Executive Assistant to support a senior executive within our Property & Assets team in Sydney. You will manage a complex calendar, prepare board papers, coordinate stakeholders and assist with both professional and personal administration to keep the executive running smoothly.

The role offers varied responsibilities across property development and asset portfolios, with a proactive, detail-oriented professional who thrives in a fast-paced environment.