Executive Assistant to the CEO

Central Apartment Group; Albion; On-site; AUD 90,000 - 130,000; Full time

Job summary

Central Apartment Group, with our head office in Brisbane, is seeking an experienced Executive Assistant to support the CEO at our head office in Albion. You will coordinate tasks, timelines, and documentation for ongoing developments and new property projects.

Key responsibilities include managing the CEO's diary (including interstate and overseas travel), preparing agendas and reports, and ensuring smooth collaboration with consultants, builders and property teams.

Qualifications

• Proven track record as an Executive Assistant supporting senior leadership.
• Experienced diary management across interstate and overseas travel.
• Excellent written communication for agendas, reports and correspondence.
• Experience coordinating projects with trackers, minutes and action follow-ups.
• Strong document control for contracts, drawings, permits and leases.
• Comfortable liaising with consultants, builders, agents and property teams.
• Discretion with confidential information and a collaborative team player.

Responsibilities

• Provide day-to-day support for the CEO
• Coordinate tasks, timelines, and documentation for ongoing developments and new property projects
• Manage a busy and frequently changing diary, including interstate and overseas travel, meetings and events
• Prepare agendas, reports, presentations and correspondence on the CEO's behalf
• Coordinate projects: maintain trackers and action registers, take minutes, and follow actions through to completion
• Manage document control across contracts, drawings, approvals, permits and lease documentation
• Liaise with consultants, builders, architects, agents and property teams

Skills

Executive support

Diary management

Travel coordination

Document control

Stakeholder liaison

MS 365 proficiency

Tools

Microsoft 365

Job description

Central Apartment Group, with our head office in Brisbane, specialises in managing and operating 24 apartment hotels across Australia.

About the role

We are looking for an experienced Executive Assistant to support our CEO at our head office in Albion. Alongside day-to-day support for the CEO and Senior Management Team, you will coordinate the tasks, timelines, and documentation for our ongoing developments and new property projects.

Key responsibilities

• Provide day-to-day support for the CEO
• Coordinate tasks, timelines, and documentation for ongoing developments and new property projects
• Manage a busy and frequently changing diary, including interstate and overseas travel, meetings and events
• Prepare agendas, reports, presentations and correspondence on the CEO's behalf
• Coordinate projects: maintain trackers and action registers, take minutes, and follow actions through to completion
• Manage document control across contracts, drawings, approvals, permits and lease documentation
• Liaise with consultants, builders, architects, agents and property teams

About you

• A proven track record as an Executive Assistant
• Confident management of a busy and frequently changing diary, including interstate and overseas travel, meetings and events
• Strong written communication skills - agendas, reports, presentations and correspondence prepared on the CEO's behalf
• Experience coordinating projects: maintaining trackers and action registers, taking minutes, and following actions through to completion
• Sound document control skills across contracts, drawings, approvals, permits and lease documentation
• Comfortable liaising with consultants, builders, architects, agents and property teams
• Absolute discretion with confidential and commercially sensitive information
• Collaborative team player with exceptional relationship-building abilities
• Strong Microsoft 365 skills, including Excel, Word, PowerPoint and Outlook