Executive Assistant to MD | Strategic Support

Kelsian Group; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

Transit Systems NSW, part of Kelsian Group, is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. This role suits someone who anticipates needs, manages a busy executive office, and works closely with senior leaders to keep priorities on track.

You will coordinate diaries, meetings, travel, and board papers, while maintaining discretion and confidentiality. The position offers the opportunity to build strong relationships across our depot network,

Qualifications

• Prior experience supporting a Managing Director or CEO.
• Proven ability to manage complex calendars and confidential information.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to meet tight deadlines.
• Discretion and sound judgement in handling sensitive matters.

Responsibilities

• Manage the Managing Director's diary, prioritising appointments and commitments.
• Prepare agendas, briefing notes, presentations and executive reports.
• Organise meetings, record minutes and follow up actions.
• Screen and prioritise correspondence and calls.
• Coordinate travel arrangements for the Managing Director and staff.
• Support Board and Executive Leadership papers with accurate information.
• Liaise with internal teams, Kelsian Group, Transport for NSW and external stakeholders.
• Track deadlines and escalate scheduling conflicts.
• Maintain confidential records and manage expenses and purchase orders.
• Assist with projects, events and business initiatives.

Skills

Diary management

Stakeholder management

Communication skills

Discretion and confidentiality

Education

Business administration degree

Executive assistant certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Transit Systems NSW, part of Kelsian Group, is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. This role suits someone who anticipates needs, manages a busy executive office, and works closely with senior leaders to keep priorities on track.

You will coordinate diaries, meetings, travel, and board papers, while maintaining discretion and confidentiality. The position offers the opportunity to build strong relationships across our depot network,