Senior Executive Assistant to Managing Director

Transit Systems; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Transit Systems NSW is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. You will work closely with senior leaders to anticipate needs and ensure the executive office runs smoothly.

Reporting to the MD, you will manage priorities, coordinate meetings, prepare briefing materials, and liaise with internal teams and external stakeholders. Strong judgment, discretion and organisational skills are essential.

Qualifications

• Experience providing high-level support to senior leadership.
• Proven diary and calendar management for busy executives.
• Strong written and verbal communication with professionalism.

Responsibilities

• Manage the Managing Director’s diary, prioritising appointments and commitments.
• Prepare agendas, briefing notes, presentations, reports and executive correspondence.
• Organise meetings, record minutes and follow up actions.
• Screen incoming correspondence and prepare responses as needed.
• Coordinate travel arrangements for the MD and staff.
• Support preparation of Board and Leadership papers with timely information.

Skills

Executive support

Diary management

Stakeholder liaison

Communication

Education

Business administration qualification

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Transit Systems NSW is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. You will work closely with senior leaders to anticipate needs and ensure the executive office runs smoothly.

Reporting to the MD, you will manage priorities, coordinate meetings, prepare briefing materials, and liaise with internal teams and external stakeholders. Strong judgment, discretion and organisational skills are essential.