Executive Assistant for Healthcare Leadership & HR Operations

Healthscope; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Melbourne Clinic, a leading private mental health hospital in Melbourne, is seeking an Executive Assistant to support the Executive Team. This role offers a dynamic environment with opportunities for professional development and career growth.

The EA will manage secretarial tasks, diary and travel arrangements, HR administration, and payroll coordination, while delivering excellent patient-focused service and working across a collaborative hospital team.

Qualifications

• Administration experience in a Hospital/Healthcare environment.
• Strong organisational and time management skills with the ability to multitask and work within a busy team.
• Excellent interpersonal and communication skills.
• Works well independently and within a team.
• Computer skills in MS Office (Outlook, Word and Excel).
• Flexible to work a variety of shifts - early/late shifts & weekend work.

Responsibilities

• Provide administrative support to the Executive Team (secretarial assistance).
• Handle reception and patient enquiry duties.
• Perform data collection, reporting and billing tasks.
• Coordinate meetings, agendas and minutes.
• Manage diary appointments, travel and meeting bookings for executives.
• Conduct HR administration tasks including employee contracts, visa coordination and onboarding.
• Maintain HR file management and upkeep.
• Act as Payroll Co-ordinator for the hospital, including payroll enquiries and payslip distribution.

Skills

Executive support

Diary management

Payroll coordination

HR administration

Customer service

MS Office

Job description

The Melbourne Clinic, a leading private mental health hospital in Melbourne, is seeking an Executive Assistant to support the Executive Team. This role offers a dynamic environment with opportunities for professional development and career growth.

The EA will manage secretarial tasks, diary and travel arrangements, HR administration, and payroll coordination, while delivering excellent patient-focused service and working across a collaborative hospital team.