Executive Assistant to Health Leadership | Flexible Hours

Safer Care Victoria; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Safer Care Victoria is seeking an experienced Executive Assistant to provide confidential, high-level support to the Executive Director, Safety Branch, and to help coordinate the office and branch operations across government and health services.

Based in Melbourne, the role requires professionalism, discretion, initiative and collaboration, with responsibilities spanning diary management, governance processes, stakeholder liaison and project support to improve branch performance.

Qualifications

• Provide high-level executive or administrative support within a complex, sensitive and fast-paced environment.
• Proficiency in Microsoft 365 and electronic document/records management systems.
• Understanding of the Victorian health system and Department of Health operating environment is highly regarded.

Responsibilities

• Manage the diary and inbox of the Executive Director and prepare for meetings.
• Coordinate governance and committee processes, agendas, minutes and summaries.
• Liaise with branch directors, senior executives, government and health services to coordinate requests.
• Build relationships across Safer Care Victoria to facilitate information flow and operations.

Skills

Executive support

Diary management

Microsoft 365

Governance processes

Stakeholder liaison

Discretion & judgement

Education

Tertiary qualification in business/administration/governance

Tools

Electronic document management systems

Job description

Safer Care Victoria is seeking an experienced Executive Assistant to provide confidential, high-level support to the Executive Director, Safety Branch, and to help coordinate the office and branch operations across government and health services.

Based in Melbourne, the role requires professionalism, discretion, initiative and collaboration, with responsibilities spanning diary management, governance processes, stakeholder liaison and project support to improve branch performance.