Executive Assistant

The Geelong Clinic; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Melbourne Clinic in Richmond is part of Healthscope Hospitals and is seeking an experienced Executive Assistant to join a busy executive team. You will provide comprehensive administrative support, coordinate meetings, manage calendars, assist with HR tasks and payroll, and deliver excellent patient service in a collaborative, professional environment.

We value strong organisational skills, the ability to multitask across a hospital setting, and a proactive, friendly approach to internal and

Qualifications

• Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation.
• Strong organisational and time management skills with the ability to multitask and work within a busy team.
• Excellent interpersonal and communication skills.
• Works well independently and within a team.
• Computer skills in MS Office (Outlook, Word and Excel).
• Flexible to work a variety of shifts - early/late shifts & weekend work.

Responsibilities

• Provide administrative support in areas including secretarial assistance to the Executive Team, reception and patient enquiry duties, data collection, reporting and billing tasks, and coordinating meetings, agendas and minutes.
• Manage diary appointments, travel and meeting bookings for appointed executives.
• Conduct HR administration tasks including employee contracts, visa co-ordination and employee onboarding.
• Maintain HR file management and upkeep.
• Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution.

Skills

Executive support

Office administration

Communication skills

Multitasking

Tools

MS Office

Job description

• Work with one of Australia's leading private mental health hospitals in a highly respected and rewarding environment

Join a supportive Executive Team with opportunities for professional development and career growth

• Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation

Friendly, resourceful, vibrant communicator with a "can-do" attitude- Is this you?

The Melbourne Clinic is seeking to appoint an Executive Assistant to join their dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career.

As an Executive Assistant your responsibilities will include:

• Provide administrative support in the following areas:
  • Secretarial assistance to the Executive Team
  • Reception and patient enquiry duties
  • Perform data collection, reporting and billing tasks
  • Coordinate meetings, agendas and minutes
• Manage diary appointments, travel and meeting bookings for appointed executives
• Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding
• Maintain HR file management and upkeep
• Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution

The Melbourne Clinic is one of Australia's largest private mental health services, providing a comprehensive range of inpatient and outpatient programs. Located in Richmond, close to public transport, the hospital is committed to delivering high-quality patient care through a collaborative, multidisciplinary approach. Employees enjoy a supportive workplace culture, ongoing professional development opportunities, and the satisfaction of contributing to positive mental health outcomes within the community.

• Administration experience in a Hospital/Healthcare environment
• Strong organisational and time management skills with the ability to multitask and work within a busy team
• Excellent interpersonal and communication skills
• Works well independently and within a team
• Computer skills in MS Office (Outlook, Word and Excel)
• Flexible to work a variety of shifts - early/late shifts & weekend work