Executive Assistant to Leadership | Global Tech Innovator

Aquent; Redmond; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible work options

Job summary

Aquent is partnering with a global technology leader to provide high-level executive support, coordinating calendars, travel, expenses, and special projects across multiple time zones. You will enable leaders to focus on strategic initiatives by ensuring efficient administrative operations and proactive communication.

The role emphasizes accuracy, discretion, and the ability to manage complex workflows in a fast-paced tech environment, with flexible work options and comprehensive benefits.

Qualifications

• 5+ years of proven experience in executive calendar and scheduling management.
• 4–5+ years hands-on experience in operations and administrative support, including expense management, travel coordination, PO processing, and budget tracking.
• Advanced proficiency with Microsoft 365 apps—Outlook, Teams, Excel, PowerPoint.
• Familiarity with standard expense reporting systems and operational workflows.
• Demonstrated stable career progression.

Responsibilities

• Provide comprehensive administrative support to leadership, managing complex calendars and high-volume meeting requests.
• Coordinate domestic and international travel arrangements with policy adherence.
• Manage and process business expenses, PO processing, and budget tracking.
• Organize and facilitate meetings and events, handling all logistics.

Skills

Executive scheduling

Travel coordination

Expense management

PO processing

Budget tracking

Vendor management

Communication

Tools

Microsoft 365

Outlook

Teams

Excel

PowerPoint

Job description

Aquent is partnering with a global technology leader to provide high-level executive support, coordinating calendars, travel, expenses, and special projects across multiple time zones. You will enable leaders to focus on strategic initiatives by ensuring efficient administrative operations and proactive communication.

The role emphasizes accuracy, discretion, and the ability to manage complex workflows in a fast-paced tech environment, with flexible work options and comprehensive benefits.